Nbi Clearance Template

Guidelines on Filling in Nbi Clearance

Filling out the NBI Clearance form is a critical step in ensuring that your application is processed without delays. This form serves as a key document in the Philippines for various purposes, including employment, business, travel, and legal needs. The accuracy and completeness of the information you provide are paramount, given the legal implications of falsification. Here are the detailed steps to help you complete the form correctly.

1. Start by writing the date of the application in the space provided at the top right corner, remembering to use block capital letters for all your entries.
2. Enter the OR* NUMBER, which is for cashier’s use only, if applicable. Leave it blank if you do not have this information at the time of filling.
3. Under the "ID PRESENTED" section, specify the type of identification document you provided, including its number. This could be your passport, driver’s license, or any government-issued ID.
4. Indicate your sex, citizenship, and civil status in the respective fields.
5. For 'PURPOSE,' specify the reason you are obtaining the NBI Clearance, such as employment, travel, or business.
6. Describe any noticeable scars, marks, or peculiarities that can help identify you.
7. List your complexion and religion in the spaces provided.
8. For your name, fill out your last name, first name, and middle name in their respective fields. For married women, include the husband’s surname where indicated.
9. Provide the name of your spouse (if married), as well as the place of birth, detailing the town or city and province.
10. Enter the name and maiden name of your parents, along with their places of birth, following the format for specifying the location.
11. Input any nickname or other names/aliases you are known by.
12. For alien applicants, check the applicable box and fill in passport or ACR details, including name as per passport, passport number, and relevant dates and places of issue.
13. Specify your present address and, if applicable, your address abroad.
14. Fill in your date of birth, making sure to list the town or city and province of birth.
15. Indicate your occupation, highest educational attainment, and contact email address.
16. Review your entries for accuracy, then sign the form at the bottom to certify that the information provided is true and correct. Note that falsification is punishable by law.

Once you have completed the form, ensure that you have all the necessary supporting documents ready for submission. The next steps typically involve submitting your completed form and the required documents to the designated processing center, paying the applicable fees, and attending a biometric data capture appointment if needed. Keep a copy of your form and receipts for your records and future reference. Compliance with these instructions facilitates a smoother processing of your NBI Clearance application.

Filling out the NBI Clearance form accurately is crucial for a hassle-free processing experience. Yet, some common errors often occur, leading to delays or the need for re-submission. Here are seven frequent mistakes:

1. Not writing in block capital letters: The form instructs to fill it out in block capital letters, which is often overlooked. This makes the information harder to read and can lead to mistakes in the clearance.
2. Incomplete information: Many applicants leave fields blank that are not applicable, instead of marking them as "N/A". Every field must be addressed to ensure the form is processed correctly.
3. Mismatched details with ID documents: The information provided, especially your name, birth date, and place, must match your ID documents exactly. Discrepancies can cause your clearance to be delayed or denied.
4. Ignoring instructions for married women: Married women need to list both their maiden name and their husband's surname where specified. This detail is crucial for accurately tracking records.
5. Forgetting to sign the form: An unsigned form is considered incomplete. The applicant's signature is essential for verification purposes and to certify the truthfulness of the provided information.
6. Writing outside the designated fields: All entries should be made within the allocated spaces. Writing beyond these limits can lead to information being missed or ignored during processing.
7. Incorrect or unclear purpose selection: The purpose for which the clearance is being obtained must be clearly indicated. Vague or incorrect purpose selection can lead to the issuance of a clearance that doesn’t serve the applicant’s needs.

Avoiding these mistakes ensures that the process of obtaining an NBI Clearance is smoother and faster. Paying attention to detail and following the instructions carefully are key to a successful application.

When applying for an NBI Clearance in the Philippines, it is often just one part of a comprehensive set of documents required for various applications, including employment, immigration, and licensing. Understanding these additional forms and documents can simplify processes and minimize delays. Below is a list of common forms and documents that are frequently used alongside the NBI Clearance form, offering a brief description of each to provide clarity on their purpose and usage.

• Birth Certificate: Issued by the Philippine Statistics Authority (PSA), this document serves as a primary form of identification, establishing a person's date and place of birth.
• Police Clearance: Similar to the NBI Clearance, this document indicates that the person has no criminal records with the local police department. It's often used for local employment and business requirements.
• Barangay Clearance: Issued by the Barangay Hall, this document certifies that the individual is a resident of the barangay and has a good moral character.
• Passport: A government-issued document certifying one’s identity and citizenship. It's required for international travel and often used as a valid ID for various transactions.
• Marriage Certificate: Also issued by the PSA, this certifies the union between two individuals and is necessary for transactions requiring proof of marriage.
• Professional Regulation Commission (PRC) License: This official document proves that the individual is qualified to practice their profession in the Philippines, having passed the relevant licensure exam.
• Driver’s License: Issued by the Land Transportation Office (LTO), it certifies that the individual is permitted to drive in the Philippines. It is also commonly accepted as a valid ID.
• Transcript of Records and Diploma: These documents from educational institutions provide proof of one's educational background and achievements. They are often required for further study, employment, or licensure applications.

Gathering these documents in advance can facilitate a smoother transaction, whether for employment, travel, or personal identification purposes. Each document serves a specific role in validating an individual's identity, background, and qualifications, contributing to a comprehensive profile necessary for various official and legal processes within and beyond the Philippines.

• Passport Application Form: Similar to the NBI Clearance form, the passport application form requires detailed personal information, including full name, place of birth, date of birth, current address, and citizenship status. Both documents need the applicant's signature to certify that the information provided is true and correct. Additionally, they require identification numbers—such as a passport number for the passport application and an OR* number for the NBI Clearance form— and both warn about the consequences of providing false information.

• Driver's License Application Form: This form, like the NBI Clearance form, collects the applicant's personal details, such as name, address, and birth information. It also requires a signature to verify the accuracy of the information provided. Both forms include a section for physical characteristics—though the driver's license form focuses more on vision and driving ability— and both have strict penalties for falsification of the information provided.

• Employment Application Form: The employment application form shares similarities with the NBI Clearance form in that it collects comprehensive personal information from the applicant, including education level, previous employment history, and personal references, which are somewhat analogous to the "sundry information" segment for NBI use. Both forms serve as a preliminary screening tool to assess the eligibility of the applicant, with a strong emphasis on the truthfulness and accuracy of the provided information.

• Voter's Registration Form: This form is akin to the NBI Clearance form, as it also gathers personal and citizenship status information to confirm the eligibility of the registrant. It covers basic identifiers such as name, sex, age, and address, similar to the NBI form. Both documents play a crucial role in the verification process of an individual's identity and their eligibility for certain rights—voting in one case and a clear criminal record certification in the other.

When filling out the NBI Clearance form, it is crucial to remember that this document is a legal affidavit used in the Philippines for several purposes, including employment, travel, and licensing. The accuracy and truthfulness of the information you provide are paramount and legally binding. Here are some guidelines to ensure the process is done correctly.

Do:

• Write legibly in block capital letters as instructed on the form. This ensures that every detail entered can be clearly understood and reduces the risk of information being misinterpreted due to poor handwriting.
• Double-check the form for any mistakes or missing information before submission. Accuracy is key to avoiding delays or complications in your clearance processing.
• Use a black ink pen for all entries unless otherwise specified. Black ink is preferred because it is less likely to smudge and is easier to read when documents are photocopied or scanned.
• Ensure that the information provided is true and correct to the best of your knowledge. Falsification of any information on the form is punishable under Articles 171 and 172 of the Revised Penal Code of the Philippines.
• Keep a photocopy or digital copy of the completed form for your records. This will be useful for future reference or in case the form needs to be resubmitted.
• Review the purpose of your application and ensure that it aligns with the requirements of the agency or institution requesting the NBI clearance.

Don't:

• Leave any required fields blank. If a section does not apply to you, use "N/A" (not applicable) to indicate that you have seen the question but it does not pertain to your situation.
• Use correction fluid or tape on the form. Mistakes should be avoided, but if one occurs, strike through the error neatly and write the corrected information nearby. Excessive corrections can lead to the need for a new form.
• Sign the form before all other information has been filled in. The signature typically is the last item completed, serving as a certification that all the entered data is true and accurate.
• Forget to list any other names you have used or are known by, including maiden names, nicknames, and aliases. This information is crucial for a thorough background check.
• Underestimate the importance of declaring all scars, marks, or peculiarities. These physical traits help verify your identity and ensure that your clearance is unique to you.
• Rush through the process of filling out the form. Taking your time to review and accurately report all necessary information is crucial for a smooth clearance process.

There are various misconceptions surrounding the NBI Clearance application process that can lead to confusion. Understanding these misconceptions can help ensure a smoother application process.

• Falsification is Common and Easily Overlooked: Contrary to what some believe, any form of falsification on the NBI Clearance form is a serious offense, punishable under Articles 171 & 172 of the Revised Penal Code. Applicants must provide honest and accurate information.
• Completing the Form in English Only: While the form is in English, it clearly instructs applicants to fill in responses using block capital letters. It does not restrict the use of the English language only. The key is legibility and accuracy of the information provided.
• NBI Clearance is Valid Indefinitely: An NBI Clearance has a specific validity period. It is not valid indefinitely. The validity period typically depends on the purpose for which it was obtained and is usually one year from the date of issuance.
• Any Type of ID is Acceptable for Identification: The form specifies that an 'ID Civil Presented' must be provided. However, not all IDs are accepted. You should check the NBI's list of valid IDs for clearance applications to ensure your ID meets their criteria.
• NBI Clearance is Only for Criminal Records: Although a primary function of the NBI Clearance is to certify that the person is cleared of any criminal liability, it also serves various other purposes, such as employment, travel abroad, and business requirement, among others.
• One Form Fits All Purposes: While the NBI Clearance application form appears uniform, the purpose of obtaining the clearance must be clearly stated, as it guides the NBI in processing your application accordingly.
• An Alien Cannot Obtain NBI Clearance: There's a misconception that only Filipino citizens can acquire an NBI Clearance. Foreign nationals residing in the Philippines can also obtain the clearance by filling out the appropriate sections and providing necessary alien registration details.
• Online Application Makes In-Person Appearance Unnecessary: Despite the online application process, applicants must still appear in person for biometric and photo capturing. The online process simplifies the initial steps but does not remove the need for a personal visit.
• Marital Status Affects Clearance Processing: Your marital status, while required information, does not impact the processing or issuance of your NBI Clearance. Married women should provide their maiden name and husband's surname for record purposes, but this has no bearing on the clearance result.
• Scars, Marks, or Peculiarities Are Optional Details: Although some applicants might consider scars or marks as private, these details are crucial for distinguishing the applicant from others who might have a similar name or other identifying information. It’s not optional but a necessary part of the application.

Understanding these misconceptions can help in preparing for a smooth NBI Clearance application process. Always refer to the latest guidelines and requirements set by the National Bureau of Investigation.

Filling out the NBI Clearance form correctly is essential for a smooth process. Here are four key takeaways to ensure you're doing it right:

• Legibility is key: Always use block capital letters when filling out the form. This makes your information easy to read and reduces the chance of errors in processing your clearance.
• Accuracy is crucial: Make sure all the information you provide is accurate and true. Falsification of any information on the form is a punishable offense under Articles 171 and 172 of the Revised Penal Code. This includes ensuring correct spellings and details like your place of birth, height, weight, and any distinguishing features.
• Complete all sections: Do not leave any section unfilled. If a section does not apply to you, indicate with "N/A" (Not Applicable). Pay special attention to details like your civil status, citizenship, and ID presented, including its number. For married women, remember to include your husband’s surname where indicated.
• Final review before submitting: Once you've filled out the form, review your answers to ensure everything is correct and complete. Check for any missing details or sections you might have overlooked. Remember to sign the form as this certifies that the information you've provided is true and correct. Unsigned forms will not be processed.

Adhering to these guidelines will help ensure that your clearance application process is efficient and free from unnecessary delays.