Navpers 1616 25 Template

Guidelines on Filling in Navpers 1616 25

Filling out the NAVPERS 1616/25 form is an important step in documenting counseling sessions for members of the Department of Navy. This form captures essential information regarding counseling actions not prescribed in other directives, covering areas such as performance responsibilities, career advancement, and personal behavior. It serves a dual purpose in not only documenting the counseling session but also in laying out a plan for the member's improvement. Here’s a step-by-step guide to ensure the form is completed thoroughly and accurately.

1. Start by entering the date of the counseling session in the space provided at the top of the form.
2. Under the Privacy Act Statement, acknowledge the authority and purpose for requesting the information by proceeding to fill out the form.
3. In the section labeled NAME, write the counselee's last name, first name, and middle initial clearly.
4. Input the counselee's GRADE next to their name.
5. Record the counselee's SSN (Social Security Number) following their grade.
6. In the DIVISION/WORK CENTER/DUTY SECTION field, describe the counselee's current assignment location or department.
7. Fill in the NAME/GRADE OF COUNSELOR section with the counselor’s full name and grade.
8. Choose the primary REASON FOR COUNSELING from the list provided, such as performance, career advancement, or personal behavior. If the reason does not match any listed categories, select "OTHER" and specify in detail.
9. Under REASONS WHICH CAUSED THE COUNSELING REQUIREMENT, give a comprehensive description of the events or issues leading to the counseling, including specific dates and facts.
10. In the section for developing a plan, PLAN (DEVELOPED BY THE MEMBER AND COUNSELOR), outline the steps that will be taken by the member to maintain or improve performance. Ensure this reflects a mutual agreement on the actions to pursue.
11. Both the counselor and the member must sign and date the form at the Signature of Counselor/Date and Signature of Member/Date fields respectively to validate the session and the agreements made.
12. If the counselee wishes to make an additional statement regarding the counseling session, they should mark either "I do" or "I do not" under the I do/do not desire to make a statement section and then sign and date.

Once completed, the NAVPERS 1616/25 form provides a comprehensive record of the counseling session, including the issues addressed and the actionable plan agreed upon for improvement. It's crucial for both the counselor and the member to retain a copy for their records and follow-up on the action plan to ensure progress and resolution of the identified issues.

When filling out the NAVPERS 1616/25 form, a Record of Enlisted Counseling, various mistakes can occur, undermining its purpose and effectiveness. Below are the nine common mistakes individuals tend to make:

1. Failing to provide detailed information in the "Reasons which caused the counseling requirement" section. It's crucial to include comprehensive facts, details, sequences of events, specific dates, etc., to properly document the situation.
2. Not specifying the type of counseling needed by overlooking the importance of checking the appropriate box that clearly identifies the reason for counseling (e.g., performance, responsibilities, career advancement).
3. Omitting the plan developed by the member and counselor in the section meant to outline resolutions and actions the member has elected to pursue, which is essential for tracking progress and accountability.
4. Skipping the signature and date lines, thereby failing to officially document the counseling session. Both counselor and member signatures are required to validate the document.
5. Neglecting the Privacy Act Statement which explains the authority for requesting the information and how it will be used. Understanding these aspects is crucial for the person being counseled as well as the counselor.
6. Incorrectly inputting personal details such as name, grade, or SSN, which are critical for accurately identifying the individual counseled and ensuring their records are correctly maintained.
7. Providing incomplete or unclear descriptions in the "Other" section under the reason for counseling, when none of the pre-listed reasons apply. This requires a detailed explanation to avoid ambiguity.
8. Not indicating whether the member desires to make a statement, which is an important part of the form that allows the counseled individual to provide their perspective or response to the counseling.
9. Forgetting to specify the division/work center/duty section, which helps in contextualizing the counseling within the member's area of responsibility and can impact the type of guidance or corrective action recommended.

Avoiding these mistakes can significantly improve the effectiveness of the counseling process, ensuring that it serves its intended purpose of documenting quality force counseling actions and assisting in evaluations and determinations in disciplinary, punitive, and/or administrative actions.

The NAVPERS 1616/25 form, crucial in documenting enlisted counseling within the Department of the Navy, serves as a structured approach for recording quality force counseling actions. This form, while vital on its own, is often part of a suite of documents utilized for comprehensive personnel management and documentation within military settings. Understanding adjacent forms can provide a holistic view of the procedural and administrative landscape surrounding enlisted personnel management.

• NAVPERS 1070/602 (Dependency Application/Record of Emergency Data): This form is essential for enlisted service members to declare their dependents officially. It also ensures that all necessary information is available for emergency contact purposes, serving a dual purpose of administrative efficiency and personnel welfare.
• NAVPERS 1070/613 (Administrative Remarks): Often used to record administrative notes that may not fit within the structured confines of other forms. Its versatility makes it a crucial document for noting special conditions, additional duties, and miscellaneous remarks not adequately captured by other standardized forms.
• NAVPERS 1610/2 (Fitness Report & Counseling Record (Enlisted)): Complementing the NAVPERS 1616/25, this form is a key component in evaluating the performance of enlisted personnel. It tackles the broader aspects of an individual's service and performance, providing a comprehensive review that supports career progression and development.
• NAVPERS 1626/7 (Report and Disposition of Offenses): Critical for documenting disciplinary actions, this form ensures a structured and formal recording of offenses and the outcomes or resolutions decided upon. It plays a pivotal role in maintaining discipline and order, highlighting accountability amongst enlisted personnel.
• NAVPERS 1740/6 (Family Care Plan Certificate): Specifically designed for service members who have dependents, this form is an integral part of readiness and contingency planning. It ensures that arrangements are in place for the care of dependents, reflecting the Navy's commitment to the holistic well-being of its personnel and their families.

In the structured environment of the Department of the Navy, documentation plays a pivotal role in personnel management, career progression, and welfare. Forms such as the NAVPERS 1616/25 and its companions facilitate a comprehensive approach to administrative tasks, ensuring clarity, accountability, and support for enlisted personnel. Together, these documents create a robust framework for managing the various aspects of military service life, reflecting the organization's commitment to its members' professional and personal development.

• The Employee Performance Review form - This document is used within various organizations to evaluate an employee's job performance. Much like the Navpers 1616/25, it outlines strengths, areas for improvement, and sets goals for future performance. Both involve a review process where feedback is given by a supervisor or counselor, aiming to enhance career development.

• The Corrective Action Form - This is used by companies to document issues with an employee's behavior or performance, similar to the Navpers 1616/25 form which documents reasons for counseling, such as substandard appearance or personal behavior. Both forms typically include a plan to address the problems identified.

• The Professional Development Plan - Often a part of performance management in civilian workplaces, this plan focuses on career advancement and skill enhancement for an employee, akin to the career advancement and OJT (on-the-job training) progress aspects covered in the Navpers 1616/25 form. Both involve setting future goals and outlining steps to achieve them.

• The Debt Management Plan Agreement - Similar to sections of the Navpers 1616/25 dealing with private indebtedness, this document is used by financial advisors or credit counselors to outline strategies for clients to manage their debts. Both include plans developed to overcome financial issues.

• The Family Support Plan - Military and civilian sectors use forms like this for personnel who must ensure adequate care for their dependents, similar to the support of dependents reason for counseling in the Navpers 1616/25. It involves detailing a plan to ensure dependents are taken care of, addressing potential performance concerns related to family obligations.

• The Behavioral Intervention Plan - Used primarily in educational and some healthcare settings, this type of plan is designed to address problem behaviors and outline strategies for improvement, reflecting the personal behavior sections of the Navpers 1616/25. Both documents target specific behaviors and include a detailed plan for positive change.

When completing the NAVPERS 1616/25 form, there are key dos and don'ts to ensure the process is done correctly and efficiently. Here's what you should and shouldn't do:

• Review the instructions carefully before you start filling out the form to ensure you understand what information is required.
• Use black ink for clarity and legibility, which is essential for official documents.
• Be thorough and detailed when explaining the reasons for counseling, providing facts, specific dates, and sequences of events to support the counseling session.
• Develop a clear and actionable plan with the counseled member, outlining resolutions and actions the member has elected to pursue to address the issues discussed.
• Ensure signatures and dates are included from both the counselor and counseled member to validate the document.

• Avoid providing vague statements or reasons for counseling. Specific details are necessary for clarity and future reference.
• Do not use erasable ink or pencils, as these can be altered or fade over time, compromising the document's integrity.
• Don't forget to review the form for any mistakes or missing information before finalizing the document.
• Avoid skipping sections that do not seem immediately applicable. If a section does not apply, explicitly mark it as "N/A" (not applicable).
• Do not ignore the member’s rights to make a statement regarding the counseling session. Always ask and document their decision.

There are several misconceptions about the NAVPERS 1616/25 form, also known as the Record of Enlisted Counseling. Understanding these misconceptions can help both service members and their counselors navigate the counseling process more effectively.

• It's only for negative counseling: Many believe the NAVPERS 1616/25 is solely for documenting issues or negative behaviors. However, it is also used to document positive counseling sessions aimed at career advancement and commendable performance.
• Disclosure of information is mandatory: The form states that disclosure of the information is voluntary. This means that while the form is used to document counseling sessions, the sharing of personal information is not compulsory.
• Used exclusively by the Navy: Although it is a Department of the Navy form, NAVPERS 1616/25 can also be utilized by other branches of the military for similar purposes, especially in joint service environments or where Navy regulations are adopted.
• It’s a punitive document: There is a common misconception that this form is used to punish personnel. In reality, it is a tool for documentation that can lead to support, guidance, and improvement plans for the enlisted member.
• Automatic impact on career advancement: A counseling record on a NAVPERS 1616/25 does not automatically affect career progression. The impact depends on the nature of the counseling and the member's response to the action plan.
• Only counselors fill out the form: Both the counselor and the member being counseled have sections to complete. The form includes signatures from both parties, and the counseled member has the option to make a statement.
• It serves as a legal document: While the NAVPERS 1616/25 is an official document, it is not inherently a legal document. It can be used in administrative or disciplinary actions, but on its own, it doesn’t carry legal weight.
• Lack of privacy protection: Some might worry that filling out the form compromises their privacy. However, it adheres to the Privacy Act Statement, ensuring that the information is handled with confidentiality and used appropriately within the Department of the Navy.

Understanding these misconceptions is crucial for an accurate comprehension of the NAVPERS 1616/25 form's purpose and usage, ultimately fostering a more supportive environment for counseling within the Navy and potentially other branches of the military.

The NAVPERS 1616/25 form is crucial for documenting enlisted counseling in the United States Navy. Here are key takeaways for accurately completing and utilizing this document:

1. The authority to request information via this form is based on several statutes and an executive order, mainly including 5 U.S.C. sec. 301, 10 U.S.C. 5947, 44 U.S.C. sec. 3101, and Executive Order No. 9397.
2. This form serves to document quality force counseling actions that are not prescribed in other directives, highlighting its unique importance.
3. The information filled out in this form can be used for evaluations, and determinations in disciplinary, punitive, and/or administrative actions, making accuracy critical.
4. Disclosure of the requested information is voluntary, but participation can significantly impact a servicemember's career advancement and personal record.
5. Sections of the form include personal data, reason for counseling, detailed causes for counseling requirement, and a developed plan for improvement or continuation of superior performance.
6. Reasons for counseling listed can range widely, from performance responsibilities and OJT progress to support of dependents, private indebtedness, and personal behavior, among others.
7. For the section on reasons causing the counseling requirement, it is essential to provide facts, details, the sequence of events, specific dates, etc., to ensure the situation is comprehensively documented.
8. The plan section requires cooperation between the member and the counselor to outline resolutions and actions the member has chosen to undertake, indicating a collaborative approach.
9. Both the counselor and the member must sign the form, with an additional option for the member to make a statement if desired, ensuring mutual acknowledgment of the counseling session and agreed-upon actions.
10. Given its use in evaluative, disciplinary, and administrative contexts, proper completion and understanding of the NAVPERS 1616/25 form are necessary for both counselors and members within the Navy.

Attention to detail and a clear understanding of the form’s sections and purposes can aid in its effective use, benefiting both the individual servicemember and the Navy’s operational efficiency.