Navpers 1336 3 Template

Guidelines on Filling in Navpers 1336 3

For individuals in the Navy seeking to file a special request or gain authorization for specific matters, completing the NAVPERS 1336/3 form is a necessary step. This form serves as a formal channel to communicate desires for special pay, leave, liberty, and other considerations. Promptness and accuracy in filling out this document are key to ensuring that requests are processed smoothly and without unnecessary delay. Here is a straightforward guide to help complete the form correctly.

1. Begin with your full name as it appears in official Navy records.
2. Enter your current rate in the military.
3. Indicate your ship or station to provide a clear point of reference for your request.
4. Input the date of request using the year-month-day (YYYYMMDD) format for consistency.
5. Fill in your department/division to specify your area of operation or responsibility.
6. Detail your duty section/group for further clarification of your assigned unit or team.
7. Select the nature of your request by checking the appropriate box (leave, special liberty, special pay, commuted rations, or other).
8. If applicable, specify the number of days requested and the from and to dates and times for your request.
9. For leave requests, include the distance you will be traveling in miles and your mode of travel (car, air, train, bus).
10. Provide a leave address where you can be contacted during the period of your request.
11. List a reliable telephone number to facilitate contact.
12. Explain the reason for your request with sufficient detail to support its approval.
13. Sign the form using a Common Access Card (CAC) for a digital signature.
14. If applicable, have a standby ready to obligate themselves for duty in your absence and enter their signature and duty station.
15. Secure the recommended approval section by obtaining signatures, ranks/rates/titles, and dates from up to five recommending officials or supervisors.
16. Wait for the final approval signature to be entered along with the approval or disapproval decision.
17. If disapproved, note the reason for disapproval as it might provide insight for future requests.

Once filled out, the form should be submitted according to your command's specified procedures. Remember, this document is a key step in the approval process for your request, so ensure that all information provided is accurate and complete. Deliberate and clear communication through this form helps to align expectations and facilitates a smoother decision-making process.

1. One common mistake is providing incomplete information, especially in sections that require detailed responses such as the reason for request. This section is crucial as it helps officials understand the context and necessity of the request, guiding them in making an informed decision.

2. Many individuals fail to accurately calculate and enter the number of days requested for leave, special liberty, or other considerations. This oversight can lead to confusion and delays, as the time frame specified directly impacts the approval process.

3. Incorrectly or partially filling out contact information, particularly the leave address and telephone number, is another common mistake. This information is essential for maintaining communication and ensuring the well-being of personnel while they are away from their duty station.

4. Forgetting to specify the mode of travel and not providing the distance in miles for the requested leave or special liberty can also lead to issues. This information aids in assessing the feasibility and safety of the planned travel, which is a factor in approval decisions.

5. A frequent oversight is not obtaining the necessary recommended approvals by ranking officials or not including their signatures where indicated. The approval process for special requests involves multiple levels of endorsement, and missing any can invalidate the application.

When filling out the NAVPERS 1336/3 form, it's essential to approach each section with attention to detail, ensuring that all entries are complete, accurate, and clearly written to expedite the approval process and avoid unnecessary setbacks.

The NAVPERS 1336/3 form is a crucial document for members of the Department of the Navy, facilitating special requests or authorizations such as leave, special pay, commuted rations, and others. Along with this form, various other documents frequently play a vital role in ensuring these requests are processed efficiently and accurately. Understanding these documents can simplify the request process for both the applicant and the processing authority.

• Leave Request Form: This document is specifically used for requesting leave. It requires detailed information regarding the leave period, including start and end dates, and the reason for the absence. This form is often used in conjunction with the NAVPERS 1336/3 when the nature of the request involves leave.
• Emergency Contact Information Form: While not directly tied to the special request, this form provides essential contact information of the service member’s immediate contacts in case of an emergency. It is typically updated annually or upon any change in contact information or family circumstances.
• Medical Certification for Leave or Special Pay: When requesting leave or special pay due to medical reasons, this form, completed by a healthcare provider, outlines the service member’s medical condition and the necessity for leave or special pay. It supports requests made on the NAVPERS 1336/3 for medical-related authorizations.
• Travel Claim Form: If the special request involves travel, especially when government funding is requested, this form outlines the travel itinerary, expenses, and provides a mechanism for reimbursement. It is critical for requests involving official travel, commuted rations, or any other travel-related special consideration.

Together, these documents form a comprehensive suite that supports the NAVPERS 1336/3. Utilizing this array of forms ensures that special requests are documented thoroughly, making the process smoother and more efficient. Whether for leave, medical considerations, or travel needs, these documents play key roles in the lives of Navy personnel, ensuring their requests are handled with the utmost care and efficiency.

• The DA Form 31 (Request and Authority for Leave) is used by members of the Army. Similar to the NAVPERS 1336/3, it allows service members to request leave, document their travel plans, and requires approval from superiors. Both forms serve the purpose of formally documenting leave requests within the respective military branches.

• The AF Form 988 (Leave Request/Authorization) for the Air Force mirrors the NAVPERS 1336/3 in its function of facilitating leave requests. It collects information on the type of leave, duration, and travel specifics, requiring endorsements for approval, much like the Navy's process outlined in the NAVPERS 1336/3.

• CG-3307 (Administrative Remarks) from the Coast Guard functions similarly when used for leave and special requests. Although it’s a more general form used for a variety of administrative notes, it can be employed for authorizations and requests, resembling the special request aspect of NAVPERS 1336/3.

• The Standard Form 182 (Authorization, Agreement, and Certification of Training) shares similarities with NAVPERS 1336/3 in terms of requiring approval for a specific request. While SF-182 focuses on training activities, both forms collect detailed information and need endorsements from superiors.

• DD Form 1351-2 (Travel Voucher or Subvoucher) is similar in the aspect that it also deals with official travel, akin to the travel part of the special request in NAVPERS 1336/3. It requires detailed information about the travel and is used to seek reimbursement, highlighting the procedural oversight in both forms.

• The OPNAV 5239/14 (System Authorization Access Request Navy) parallels the NAVPERS 1336/3 in its method of requesting specific permissions. While focusing on system access, it similarly gathers detailed personal information and necessitates approvals, emphasizing security and proper authorization.

• DD Form 1172-2 (Application for Identification Card/DEERS Enrollment) is required for military ID cards and enrollment in the Defense Enrollment Eligibility Reporting System. Like the NAVPERS 1336/3, it collects personal information and requires approval, focusing on the eligibility and entitlements of service members and their dependents.

• The DD Form 2977 (Deliberate Risk Assessment Worksheet) focuses on risk management for specific tasks or operations but is similar in the way it requires detailed information, assessment, and approvals, highlighting the importance of procedure and safety in military operations, akin to the intent behind NAVPERS 1336/3.

• DD Form 2648 (Preseparation Counseling Checklist) is used for transitioning service members. It shares similarities with NAVPERS 1336/3 by requiring thorough personal planning, documentation, and authorization to ensure all necessary steps are taken for a smooth transition, emphasizing the need for preparedness in both instances.

• PCS Orders (Permanent Change of Station Orders) are similar as they also entail a formal request and approval process within the military. Like the NAVPERS 1336/3, PCS orders require detailed planning, approval from commanding officers, and documentation for relocating service members, ensuring orderly and authorized transitions.

When filling out the NAVPERS 1336/3 form, which is designed to request special consideration or authorization from the Department of the Navy, it is essential to approach the task with attention to detail and a clear understanding of the requirements. Below are lists of things you should and shouldn't do to ensure your submission is both complete and accurate.

Things You Should Do:

1. Ensure all required fields are filled out completely and legibly. Missing or illegible information can lead to delays in processing your request.
2. Provide a detailed explanation in the "Nature of Request" and "Reason for Request" sections to support the necessity and rationale behind your request. This clarity helps in the decision-making process.
3. Use the correct date format (YYYYMMDD) as specified in the form to avoid confusion and processing delays.
4. Sign the form digitally with your Common Access Card (CAC), where indicated, to authenticate your request. Physical signatures might be required in certain contexts, so be sure to follow the specific instructions provided by your department or unit.

Things You Shouldn't Do:

1. Don’t leave any required fields blank. If a section does not apply to your specific request, enter "N/A" to indicate this. Blank fields can result in your form being returned to you unprocessed.
2. Don’t provide vague or incomplete explanations. The lack of clarity can hinder the decision-making process, potentially leading to the disapproval of your request.
3. Don’t forget to check for accuracy in information such as dates, duty station, and contact details. Incorrect information can significantly delay response times.
4. Don’t bypass obtaining the necessary recommendations or approvals from ranking officials, as indicated in sections 15-20. Failure to secure these recommendations can result in automatic disapproval of your request.

Understanding the NAVPERS 1336/3 form, also known as the Special Request/Authorization form, is crucial for Navy personnel. However, misconceptions about this document can lead to misunderstandings about its use and purpose. Addressing these misconceptions can help ensure that Navy members fill out and submit their forms correctly and have realistic expectations regarding the process.

• Only for Leave Requests: A common misconception is that the NAVPERS 1336/3 form is solely for requesting leave. While it is frequently used for this purpose, the form is designed to request a variety of special considerations or authorizations, such as special pay, commuted rations, or other specific needs beyond leave.

• Mandatory Fields Are Optional: Some may believe that not all fields must be filled out. The form clearly states that completion is mandatory. Failing to provide required information can result in delays or disapproval of the request, as every field gathers essential details for assessing the request's validity and urgency.

• Only for Lower-Ranked Personnel: Another misconception is that the NAVPERS 1336/3 form is exclusively for use by lower-ranked sailors. In reality, Navy personnel of any rank can use this form to request special considerations, highlighting its broad applicability within the Department of the Navy.

• Approval is Guaranteed: Submitting a NAVPERS 1336/3 does not guarantee approval. The form initiates a review process where one or more approving officials evaluate the legitimacy and necessity of the request. The decision to approve or disapprove is based on a criteria evaluation, not mere submission.

• No Need for Follow-Up: Some individuals might submit their form and expect automatic processing without any further action. However, due to the nature and importance of certain requests, it might be necessary to follow up with the appropriate personnel or department to ensure the request is being processed in a timely manner.

• Digital Submission is Not Allowed: While the form refers to the use of a Common Access Card (CAC) for a digital signature, it's a misconception that NAVPERS 1336/3 cannot be submitted digitally. Given the evolving nature of administrative processes within the Navy, digital submissions, when feasible and with proper security measures, are increasingly common and accepted.

Correcting these misconceptions promotes a clearer understanding of the NAVPERS 1336/3 form's purpose, requirements, and submission process. This, in turn, facilitates smoother operations and clearer communications within the Navy's administrative framework.

Understanding how to accurately complete and utilize the Navpers 1336/3 form is crucial for Navy personnel seeking special consideration or authorization. Below are seven key takeaways to guide individuals through this process:

• Proper Authorization: The form is primarily governed by 5 USC 301, offering a structured way for Navy members to request various types of special considerations or authorizations.
• Mandatory Information: Filling out the form is not optional. It is a required step in the process of requesting special considerations such as leave, special pay, or other entitlements.
• Details Matter: The accuracy of the information provided, including contact details and the nature of the request, directly impacts the processing and outcome. Incomplete or inaccurate information may lead to delays or disapproval.
• Clear Purpose: The primary goal of the form is to clearly communicate the requester's needs to the appropriate Navy officials, ensuring a transparent and efficient approval process.
• Comprehensive Data: Each section of the form, from personal information to the specific request and proposed timeline, plays a vital role in the approval process. It's important to review each section carefully before submission.
• Digital Signature Acceptance: The form allows for the use of a Common Access Card (CAC) for digital signatures, modernizing the submission process and ensuring secure authentication of the requester.
• Approval Process: The form must go through several levels of recommended approval, each requiring a signature from personnel of appropriate rank or rate, culminating in an official approval or disapproval.

By adhering to these guidelines, Navy personnel can navigate the request process more effectively, ensuring their needs are met efficiently and within the proper channels.