Elevator Inspection Checklist Template

Guidelines on Filling in Elevator Inspection Checklist

Ensuring the safety and proper functioning of elevators is of utmost importance. The process begins with a thorough inspection, utilizing an Elevator Inspection Checklist. This document is designed to record the condition of various components of elevator or dumbwaiter systems. Whether conducted as part of a routine safety protocol or a newly installed system's acceptance into service, the completion of this checklist is a critical step in maintaining the elevator's operational integrity and compliance with safety standards. The following instructions will guide you through filling out the form accurately and efficiently.

1. Start by selecting the Unit Type at the top of the form. Choose from Dumbwaiter, Passenger Elevator, or Freight Elevator.
2. Indicate the Inspection Type: Periodic or Acceptance.
3. Fill in the Building and Unit Information section. This includes the Building Name, Unit Identification, Address (city listed as Chicago, IL), Manufacturer, Phone No., Speed (fpm), Building Representative, and Capacity (lbs).
4. Proceed to the checklist items under ELEVATOR-INSIDE OF CAR and ELEVATOR MACHINE ROOM. For each item (1.1 Door reopening device through 2.42 Static control), check the appropriate box: OK (meets requirement), NG (No Good), or NA (Not Applicable).
5. Continue through the form, following the same process for the sections ELEVATOR-TOP OF CAR, ELEVATOR-PIT, and ELEVATOR-OUTSIDE HOISTWAY.
6. In the section labeled ELEVATOR-FIRE SERVICE, review and check the conditions for Phase I Operation, Phase II Operation, and FAID (Fire Alarm Initiating Device) Operation.
7. Ensure that the additional comments, if any, are noted alongside the relevant checklist item, using the provided space to the right for Item Comment, Code No. Reference, and Inspection Status.
8. On the second page, complete the Inspection Company & Inspector's Information section. Enter the Company Name, Date of Inspection, Street Address, Code Edition, City, State, Zip, Inspector's QEI #, Permit Req'd (if applicable), Inspector’s State License #, and Inspector’s Signature.
9. Finally, confirm the overall inspection result by marking either FAIL or PASS at the bottom of the form.

Once the Elevator Inspection Checklist has been fully completed, it serves as an official record of the unit’s condition and compliance with safety standards. This document is essential for both building management and safety regulators, ensuring that all elevator units are safe for use and meet the required operational standards. The completed form must be filed accordingly, accessible for review or future inspections.

When filling out an Elevator Inspection Checklist, individuals sometimes make mistakes that could impact the accuracy and effectiveness of the inspection. Recognizing and avoiding these errors can ensure the inspection process is conducted thoroughly and effectively. Here are nine common mistakes:

1. Not checking whether the unit type matches the elevator being inspected (e.g., Passenger Elevator, Freight Elevator, Dumbwaiter).
2. Failing to verify the inspection type (Periodic, Acceptance) is correctly marked, which affects the inspection's scope.
3. Omitting vital building and unit information, such as the Building Name, Unit Identification, or Manufacturer, which could lead to confusion about the elevator's specifications or maintenance history.
4. Incorrectly marking the status boxes (OK, NG, NA) can misrepresent the condition of elevator components. Each item must be accurately assessed and marked to reflect its current state.
5. Overlooking important details in the Elevator Machine Room section, such as "Lighting & receptacles" or "Fire extinguisher presence," which are critical for safety.
6. Skipping items on the checklist, assuming they're not applicable without proper verification. Each item must be considered and checked off only if genuinely not applicable.
7. Failing to provide a comment or reference code where required, especially if marking something as NG (No Good). Inspection reports should be comprehensive and include all necessary details for clarity.
8. Not verifying the inspection's compliance with the relevant code edition. Each inspection must adhere to the current standards and regulations for elevator safety.
9. Incorrectly or incompletely filling out the Inspector’s Information section, including the Inspector's signature, QEI number, and license number. This is crucial for validating the inspection.

To avoid these issues, individuals conducting the inspection should approach the checklist with attention to detail, ensuring each section is completed thoroughly and accurately. Proper training and a systematic approach to using the checklist can mitigate these common mistakes.

When conducting elevator inspections, the Elevator Inspection Checklist form is a crucial tool for ensuring all components and systems are reviewed for safety and compliance. However, this form is often part of a larger portfolio of documents and forms that support a comprehensive review and compliance process. Here are six additional documents commonly used alongside the Elevator Inspection Checklist to provide a full spectrum of elevator safety and maintenance insights:

• Elevator Maintenance Record: This document tracks all routine and extraordinary maintenance performed on the elevator. It includes dates of service, details of the service provided, and the identity of the servicing technician or company. This record helps inspectors verify that the elevator has received proper upkeep as per manufacturer recommendations and safety regulations.
• Incident Report Forms: These forms document any accidents, malfunctions, or safety incidents involving the elevator. They provide critical information about potential safety issues or recurring problems that need to be addressed.
• Permit to Operate: This is an official document issued by the local regulatory authority indicating that the elevator meets all required safety standards and is approved for public or private use. The permit often must be displayed prominently in the elevator car or machine room.
• Code Compliance Documentation: Elevator inspections are guided by local, state, and national codes. This set of documents provides evidence that the elevator design, installation, and operation comply with all relevant codes and standards, including amendments and variances specific to the installation site.
• Corrective Action Plans: If the inspection identifies non-compliance issues or safety hazards, a corrective action plan outlines the steps required to rectify these issues. It includes timelines for completion, responsible parties, and follow-up inspection dates.
• Inspector’s Field Notes: These notes comprise observations, measurements, and preliminary findings recorded by the inspector during the inspection. They provide context to checklist items and can highlight areas needing closer review or immediate action.

Together, these documents form a comprehensive framework for ensuring elevator safety and reliability. Each plays a specific role in providing a full picture of the elevator's operational status, maintenance history, compliance with safety standards, and any actions required to address deficiencies. By effectively using these documents in conjunction with the Elevator Inspection Checklist, building owners, maintenance teams, and safety inspectors can work together to maintain elevators that are safe for public use.

• Building Safety Inspection Checklist: Similar to the Elevator Inspection Checklist, a Building Safety Inspection Checklist focuses on ensuring the safety and compliance of a building's many components. While an Elevator Inspection Checklist is specific to elevators and dumbwaiters, the Building Safety Checklist encompasses a broader range of elements such as fire safety systems, structural integrity, and emergency exits. Both checklists serve the principal purpose of identifying potential hazards and ensuring that the equipment or structure adheres to established safety standards.

• Fire Safety Inspection Checklist: This checklist shares its foundational goal with the Elevator Inspection Checklist, which is to mitigate risks and ensure safety. It specifically examines fire alarms, extinguishing systems, escape routes, and other fire prevention measures. Both checklists include detailed items that must be inspected to confirm compliance with safety regulations. The Elevator Inspection Checklist, for instance, includes checking emergency signaling devices and fire service operation, aspects that are closely aligned with fire safety concerns.

• Electrical Safety Inspection Checklist: The Electrical Safety Inspection Checklist is designed to ensure all electrical systems and components, such as wiring, power sources, and electrical panels, are functioning correctly and safely. It is similar to the Elevator Inspection Checklist where items like car lighting, receptacles, and control valves that have electrical components are assessed for safety and operational integrity. Both checklists aim to prevent accidents related to electrical malfunctions.

• Equipment Maintenance Checklist: Regular maintenance is crucial for the longevity and safe operation of any equipment, making this checklist similar to the Elevator Inspection Checklist. The maintenance version focuses on routine checks and upkeep to prevent breakdowns, while the inspection checklist is more thorough, focusing on compliance with specific safety and operational standards. For example, checking the car and counterweight safeties in elevators directly correlates with maintaining them in a safe working condition.

• Health and Safety Compliance Checklist: Dedicated to ensuring that workplace conditions comply with health and safety regulations, this checklist is like the Elevator Inspection Checklist, which ensures the safe operation of elevators and related equipment. Both checklists aim to protect individuals from harm by ensuring environments and equipment do not pose hazards. Items such as ventilation and emergency exits are common areas of focus.

• Construction Site Safety Checklist: While a Construction Site Safety Checklist is used to inspect various aspects of a construction site to ensure workers' safety, including machinery, scaffolding, and personal protective equipment, it parallels the Elevator Inspection Checklist in its methodical approach to safety and regulatory compliance. The focus on equipment safety, such as hoistway construction and machine room safety in the elevator checklist, reflects the same rigor applied in construction site inspections.

• Facility Safety Inspection Checklist: This checklist reviews different components of a facility to ensure they meet specific safety standards, very much like how an Elevator Inspection Checklist focuses on the safe operation of elevators and dumbwaiters. Both checklists help identify areas that may require maintenance or improvement to uphold safety standards, including checking for proper signage and emergency power operation.

• HVAC System Inspection Checklist: The HVAC System Inspection Checklist examines heating, ventilation, and air conditioning units to ensure they are working efficiently and safely. It's similar to an Elevator Inspection Checklist because both contain specific checks for ventilation systems and electrical components, ensuring they function within the safety standards. Ensuring proper ventilation and preventing overheating are critical safety checks in both elevators and HVAC systems.

Filling out an Elevator Inspection Checklist is a critical task that ensures the safety and efficiency of elevator operations. To assist individuals in this process, here are some guidelines on what you should and shouldn't do when completing the form:

• Review the entire checklist before starting: Familiarize yourself with all the components and requirements to ensure you understand what is expected.
• Be thorough and precise: Provide accurate and detailed information for each section to ensure clarity and thoroughness in the inspection.
• Use the appropriate codes: When referencing codes (OK, NG, NA), make sure you understand their meanings (OK – meets requirement, NG – No Good, NA – not applicable) and apply them correctly to each item.
• Double-check unit and building information: Ensure that details like the building name, address, and elevator unit identification are correctly entered to avoid any confusion.
• Document findings clearly: If you encounter any issues or defects, describe them clearly and concisely in the comment section provided.

• Skip sections: Even if certain sections seem irrelevant, review and mark them appropriately (e.g., with NA) instead of leaving them blank.
• Rush through the process: Take your time to inspect each component carefully. Overlooking details can lead to safety hazards.
• Guess on specifications: If you're unsure about specifics like the capacity, speed, or any technical details, verify them with the appropriate documents or contact the manufacturer instead of making assumptions.
• Ignore local codes and requirements: Make sure you're aware of and comply with any local regulations or building codes that may affect the inspection.

Adhering to these do's and don'ts can significantly enhance the accuracy and reliability of your elevator inspection process, ultimately contributing to safer elevator operations.

There are many misconceptions about the Elevator Inspection Checklist form. Understanding these can help ensure that elevators are safe and compliant with regulations. Here are nine common misunderstandings:

• It's only for elevators, not dumbwaiters. This misconception is quite common because people often associate the term "elevator" solely with passenger elevators. However, the checklist also covers dumbwaiter inspections, making it applicable for a broader range of lifting devices.

• It's a one-size-fits-all document. While the form provides a comprehensive foundation for inspections, it is designed to be adaptable. Inspectors can mark items as "Not Applicable" (NA) if they do not apply to the specific elevator or dumbwaiter being inspected, reflecting the checklist's flexibility.

• All sections must be completed during every inspection. This isn't true. The checklist includes various sections for different parts of an elevator system, such as the machine room, pit, and top of the car. Depending on the type of inspection being conducted (periodic or acceptance), not all sections may need to be completed.

• The checklist is only for inspectors to use. While inspectors are the primary users, the form can also be a valuable tool for building owners and maintenance teams. It helps them understand what areas need attention and aids in preparing for upcoming inspections.

• Inspection is purely about mechanical components. The checklist does cover mechanical aspects like "Rope fastenings" and "Hydraulic power unit," but it also includes safety features, cleanliness ("Housekeeping"), and even documentation such as "Maintenance records."

• Any "NG" (No Good) mark means a failed inspection. While finding a problem ("NG") on the checklist indicates an issue that needs attention, it doesn't automatically mean the elevator fails the inspection. Some issues can be minor and easily corrected, while others might require more significant repairs.

• There are no significant differences between the various types of inspections listed. Actually, "Periodic" and "Acceptance" inspections serve different purposes. Acceptance inspections are conducted on new or significantly altered lifts, while periodic inspections are the regular checks to ensure ongoing compliance and safety.

• The checklist is only related to the mechanics and safety of the elevator. Besides these critical areas, the checklist also investigates aspects related to convenience and comfort, such as "Car lighting & receptacles" and "Ventilation," highlighting a holistic approach to inspection.

• "OK – meets requirement" means the elevator is in perfect condition. An "OK" mark indicates that the inspected item meets minimum regulatory and safety standards at the time of inspection. However, ongoing maintenance and checks are necessary to ensure it remains in good working order.

Understanding these misconceptions can lead to a better grasp of the importance of the Elevator Inspection Checklist and the role it plays in maintaining safe and functional elevators and dumbwaiters.

Filling out an Elevator Inspection Checklist is a critical process that requires attention to detail to ensure the safety and compliance of elevator systems. Here are five key takeaways to consider when dealing with this form:

• Understand the different sections: The checklist is divided into multiple sections such as Elevator Inside of Car, Elevator Machine Room, Elevator Top of Car, Elevator Pit, and Elevator Outside Hoistway. Each section focuses on a specific area of the elevator system, assessing various components such as door reopening devices, lighting, ventilation, and safety devices.
• Know the inspection type: The form differentiates between Periodic and Acceptance inspections. Periodic inspections are routine checks, while Acceptance inspections are conducted to verify that new installations or major repairs meet the required safety standards.
• Read the symbols carefully: Items in the checklist are marked as OK (meets requirement), NG (No Good), or NA (not applicable). It’s important to understand these symbols to accurately convey the condition of each inspected item.
• Include detailed comments: For any item marked as NG, inserting a number to identify a specific comment on the form is crucial. This helps in providing detailed feedback on issues that require attention, clarifying the necessary corrective actions.
• Check the inspector’s credentials: The form requires the inspection company's name, the date of inspection, and the inspector’s information, including their QEI (Qualified Elevator Inspector) number, state license number, and signature. Verifying these credentials is essential for ensuring the inspection is conducted by a qualified professional.

Being thorough and meticulous while filling out the Elevator Inspection Checklist is key to maintaining elevator safety and compliance. This process not only helps in identifying potential issues before they become hazardous but also contributes to the overall reliability and efficiency of elevator operations.