Dd 1172 2 Template

Guidelines on Filling in Dd 1172 2

The process of completing the DD Form 1172-2 is crucial for individuals seeking to enroll in the Defense Enrollment Eligibility Reporting System (DEERS) for DoD benefits and privileges. This includes applying for military ID cards necessary for access to various DoD resources. To ensure the process is completed accurately and efficiently, follow the steps outlined below.

1. Begin with Section I - SPONSOR/EMPLOYEE INFORMATION. Fill in the sponsor's or employee's full name, gender, Social Security Number (SSN) or DoD Identification Number, and other requested personal details including status, organization, pay grade, general category (Gen. Cat.), citizenship, date and place of birth, current home address, primary email address, and telephone number. Ensure the email permission box is checked if you consent to receive benefits notifications.
2. Move to the city, state, and country of duty location, completing all relevant fields.
3. In Section II - SPONSOR/EMPLOYEE DECLARATION AND REMARKS, provide any necessary remarks related to the application. This may include citations to legal documentation that supports the eligibility for an identification card. Make sure the Sponsor/Employee signs and dates this section. If the signature is not given in the presence of an authorizing official, it must be notarized.
4. In Section III - AUTHORIZED BY, details about the sponsoring office, including the office name, contract number, address, telephone, and office email address, must be entered. Include information about any overseas assignment, including the country, start, and end dates of the assignment.
5. The sponsoring official will then fill out their information, including name, unit/organization name, title, and pay grade, then sign and date the verification section.
6. Section IV - VERIFIED BY is for use by the verifying official, who will fill in their name, site identification, and telephone number, then sign.
7. If the form pertains to dependents, complete Section V - DEPENDENT INFORMATION with each dependent's name, gender, date of birth, relationship to the sponsor, SSN or DoD ID Number, as well as their contact information, including a current address, primary email (with permission for use), and telephone number. Also, input the eligibility dates for each dependent listed.
8. Upon receipt of the new card, sign and date SECTION VI - RECEIPT to acknowledge receipt.

After you have filled out the form accurately, review all the information to ensure completeness and accuracy. Remember, this form is a key step in securing the necessary DoD benefits and privileges, including medical coverage and access to military facilities. Once completed, return the form to a Real-Time Automated Personnel Identification System (RAPIDS) workstation for processing. Do not return the form to the Department of Defense address listed on the notice. Ensure you have all necessary supporting documents on hand when you submit your form, as these will be needed to complete the enrollment process.

Filling out the DD Form 1172-2, which is an application for an identification card and DEERS enrollment, seems straightforward but it's easy to make mistakes if you're not careful. Here are some of the most common errors people tend to make while completing this form:

1. Not reading the instructions thoroughly before starting, which can lead to misinformation and incorrect entries.
2. Entering an incorrect Social Security Number (SSN) or DoD ID number. This mistake can cause significant delays in the process.
3. Omitting the date of birth or entering it in the wrong format. The correct format is YYYYMMDD.
4. Skipping the citizenship section or incorrectly marking citizenship status, which is crucial for eligibility assessment.
5. Forgetting to sign and date the form in Section II for sponsor/employee declaration, which is necessary for the form to be processed.
6. Leaving the primary email address blank or providing an erroneous email, which is essential for receiving benefits notifications.
7. In Section IV, failing to complete the dependent information section accurately when applying for benefits or sponsorship for dependents. This includes all fields from the dependent's name to the eligibility expiration date.
8. Not attaching additional pages for dependent information when necessary, leading to incomplete applications.

By avoiding these common mistakes, you can ensure a smoother process for your application and reduce the risk of delays or denials. Remember, accuracy and completeness are key when filling out any official form, especially the DD 1172-2 form.

When completing the DD Form 1172-2 for an application for identification card/DEERS enrollment, several other forms and documents are often required to support the application process. These additional forms play critical roles in verifying the eligibility, identity, and entitlements of the applicants seeking benefits under the Department of Defense. Below is an overview of these crucial documents.

• Birth Certificate: Provides proof of identity and is a primary document for verifying date and place of birth for enrollment.
• Social Security Card: Used to verify the applicant’s Social Security Number (SSN), crucial for accurately recording benefits and identification.
• Marriage Certificate: Needed to prove marital status and for the enrollment of spouses in DEERS, ensuring they have access to entitled benefits.
• Divorce Decree: Required when enrolling dependents to establish the legitimacy of dependents or when changing marital status within DEERS.
• Adoption Papers: Provide necessary documentation for adopted children to be enrolled in DEERS, ensuring they receive proper benefits.
• Passport: Can serve as a proof of citizenship and identity for both sponsors and dependents, particularly useful for overseas assignments.
• Power of Attorney (POA): Allows a designated individual to act on behalf of the service member in their absence, critical for enrolling dependents or making changes in DEERS.
• Military Orders: Essential for verifying the duty status and location of the service member, relevant for certain entitlements and benefits.
• Death Certificate: Required for updating DEERS in event of the death of a sponsor or dependent, ensuring accurate records and cessation of applicable benefits.

Navigating the various requirements and documents associated with the DD Form 1172-2 application can be complex. Each document serves a specific function in verifying eligibility and ensuring the accurate provision of benefits to service members and their dependents. If you are preparing to submit a DD Form 1172-2 or need to update your DEERS information, making sure you have the proper documentation in order can facilitate a smoother process and prevent delays in receiving the identification and benefits to which you are entitled.

• The SF-86 Form, also known as the Questionnaire for National Security Positions, is similar to the DD Form 1172-2 in that it collects detailed personal information for security clearance purposes, covering areas such as employment history, citizenship, education, and personal references, much like the personal and employment information required in the DD Form 1172-2 for identification card and DEERS enrollment.

• The VA Form 10-10EZ, Application for Health Benefits, shares similarities with the DD Form 1172-2 as both are used by veterans and service members to apply for benefits. The VA Form 10-10EZ is specifically for healthcare benefits through the Department of Veterans Affairs, requiring personal identification and eligibility information similar to that on the DD Form 1172-2 for DEERS enrollment and ID card issuance.

• The I-9 Form, Employment Eligibility Verification, is used by employers to verify an employee's identity and eligibility to work in the United States. It is similar to the DD Form 1172-2 in that both forms require personal identification details, although the I-9 Form is focused on employment eligibility verification for all employees in the U.S.

• The DS-11 Form, Application for a U.S. Passport, collects personal information, citizenship details, and identification similar to the DD Form 1172-2. Both forms are used to verify identity and citizenship status, but the DS-11 Form is for the purpose of issuing a U.S. Passport for international travel.

• The Form I-130, Petition for Alien Relative, while primarily for immigration purposes, shares the aspect of verifying and documenting personal and family information with the DD Form 1172-2. It involves the collection of biographic information to establish a relationship between the petitioner and the beneficiary, akin to the dependent information section in the DD Form 1172-2 for DEERS enrollment.

• The SS-5 Form, Application for a Social Security Card, like the DD Form 1172-2, involves the collection of personal identification information such as name, date of birth, and citizenship status for the purpose of issuing a Social Security Card, which is a key piece of identification in the United States.

• The Form 1040, U.S. Individual Income Tax Return, though its primary purpose is for annual income reporting, requires personal and dependent information similar to what is collected on the DD Form 1172-2 for the purpose of tax filing and determination of certain benefits eligibility.

When filling out the DD Form 1172-2, an Application for Identification Card/DEERS Enrollment, there are specific do's and don'ts that can help streamline the process and ensure the accuracy of the information provided. These guidelines are crucial for the successful enrollment in the Defense Enrollment Eligibility Reporting System (DEERS), which is vital for securing DoD benefits and privileges.

Do's:

1. Read the Agency Disclosure Notice, Privacy Act Statement, and Instructions thoroughly before beginning the form to understand the purpose and uses of the information being collected.
2. Ensure all information is accurate and current, particularly personal identification information such as SSN or DoD ID number, full name, and date of birth.
3. Include complete contact information, including a primary email address and telephone number, to enable benefits notifications and any necessary follow-up.
4. If applicable, cite legal documentation in the Remarks section to support eligibility requirements and any claims made within the form.
5. Review each section after completion to confirm all entries are correct and no required information is missing.

Don'ts:

1. Avoid leaving required fields blank. If a section does not apply, indicate with “N/A” (not applicable) where permitted.
2. Do not provide false or misleading information. The instructions caution against the penalties for presenting false claims or making false statements, including fines or imprisonment.
3. Refrain from guessing on dates or facts. If uncertain, verify details through documentation or personal records to ensure accuracy.
4. Do not rush through the instructions. Given the form’s implications for accessing vital benefits, carefully read and adhere to the provided directions.

Accuracy, completeness, and honesty are paramount when filling out the DD Form 1172-2. These practices not only facilitate a smoother processing experience but also ensure that individuals and their dependents can access the important benefits to which they are entitled.

Understanding the DD Form 1172-2, the application for identification card/DEERS enrollment, is crucial for service members, their dependents, and civilian employees of the Department of Defense (DoD). However, there are several misconceptions surrounding its use and requirements. Here, we aim to clarify some of these misunderstandings.

• Misconception 1: The form is only for military personnel.

  This is incorrect. Although primarily used by service members, the DD Form 1172-2 is also required for enrolling civilian employees, contractors, and dependents in the DEERS for obtaining DoD benefits and privileges.

• Misconception 2: You need to renew your ID card only when it expires.

  Not exactly true. In some cases, life events such as a change in marital status, dependents, or employment can necessitate an update to your DEERS information and a new ID card issuance before the current one expires.

• Misconception 3: Only the sponsor can initiate the DD Form 1172-2.

  Actually, while sponsors typically initiate the form, dependents aged 18 and above can also sponsor themselves in certain circumstances and complete the form with the necessary documentation.

• Misconception 4: The form's sole purpose is for ID card issuance.

  This overlooks the comprehensive role of the form. Beyond ID cards, it's integral for enrolling in DEERS, which grants access to a wide range of benefits, including healthcare and facility access.

• Misconception 5: Completing the form guarantees eligibility for all DoD benefits.

  Completing the DD Form 1172-2 is a step towards eligibility, but benefits access depends on the individual’s specific status, relationship to the sponsor, and the nature of the benefits in question.

• Misconception 6: All sections of the form must be completed by everyone.

  Not always the case. Some sections apply specifically to certain categories of applicants. It’s vital to follow the instructions closely to avoid unnecessary collection of information.

• Misconception 7: Digital submission of the form is acceptable in all cases.

  While digital completion and submission are becoming more common, in some instances, the form must be submitted in person, especially when verification of original documents is required.

Clear understanding and adherence to the DD Form 1172-2 requirements ensure that eligible individuals receive the identification and benefits they are entitled to, without undue delay or complication.

Understanding the DD Form 1172-2 is crucial for accurate and efficient processing of identification cards and DEERS enrollment.

The purpose of the DD Form 1172-2 is to apply for and enroll in DEERS to access various DoD benefits and privileges, such as medical coverage and facility access.

• Complete all sections accurately to avoid delays or denial of benefits and privileges.
• The form requires detailed sponsor/employee information, including SSN or DoD ID No., citizenship, and contact details.
• Ensure the sponsor/employee declaration is signed and dated. If not signed in front of an authorizing official, a notarization is required.
• Dependent information must be provided if applicable, including name, relationship, and eligibility dates.
• Section IV verification is necessary for benefits or sponsorship for eligible sponsors or dependents.
• The form is valid for 90 days from the date of verification for the issue of a DoD ID Card.
• Submission should follow the guidelines for a Real-Time Automated Personnel Identification System (RAPIDS) workstation, not the address listed under "Agency Disclosure Notice".
• Failure to provide accurate information might result in the denial of an identification card or non-enrollment in DEERS.
• The instructions for the DD Form 1172-2 provided at the official website should be reviewed thoroughly to avoid common mistakes.

It is the responsibility of the applicant to ensure that the information provided on the form is true and accurate to avoid penalties, including fines or imprisonment, for presenting false claims.