The DA Form 1380 serves as the official record for an individual's performance of reserve duty training in the Army Reserve. It is a comprehensive document that records the nature and duration of the training or duties performed, authorizations, and the assignment of retirement points based on the activities completed. For those in the Army Reserve, understanding how to properly fill out and submit this form is essential for ensuring accurate documentation of service and receiving due recognition and benefits. Ready to ensure your service is correctly documented? Start by clicking the button below to learn more about filling out the DA 1380 form.
The DA Form 1380, also known as the Army Reserve Record of Individual Performance of Reserve Duty Training, stands as a critical document within the U.S. Army Reserve's operational framework, according to AR 140-185. This comprehensive form acts as a facilitator for soldiers to record and submit various types of reserve duty, training, or instruction performed outside the traditional Inactive Duty Training (IDT) schedule. Designed to be prepared by the last day of each duty month, it covers a wide array of duties including equivalent duty performed by Soldiers, attendance at professional or trade convention meetings, and training in an attached status or with another service. It also aligns with specific procedures for Continuing Medical Education (CME) in both paid and non-paid statuses. The form meticulously documents the soldier's personal details, the nature and duration of duties performed, the type of duty, and the authorization for such duties, culminating in retirement points awarded for the duty performed. This form, once validated by DFAS for paid duties or AHRC for non-paid duties, contributes significantly to a soldier's retirement benefits. The DA Form 1380 thus not only ensures soldiers are credited for their service but also encapsulates the Army Reserve's commitment to recognizing and rewarding the varied contributions of its members.
Filling out the DA Form 1380, also known as the Record of Individual Performance of Reserve Duty Training, is a critical process for Army Reserve members. This document captures all the vital information regarding the reservist's duty training, which is essential for both pay and retirement points. To ensure accuracy and completeness, it's important to follow a step-by-step approach when filling out this form.
Finally, remember that the DA Form 1380 is essential for accurate record-keeping and must be filled out meticulously. By following these steps, you will contribute to the efficient management of your training records and ensure your performance is adequately documented for future references.
The DA Form 1380 serves as a record for individual performance of reserve duty training. It is utilized to document various types of duty or training outside the normal Inactive Duty Training (IDT) battle assembly, including reserve training, attendance at professional meetings, or training with another service. This form helps in the processing of pay and non-paid retirement points for the duties performed.
The DA Form 1380 should be prepared by the last day of each duty month. It's used to submit information to either the appropriate pay channel or the Army Human Resources Command (AHRC) for non-paid inactive duty training, in accordance with the guidelines set out in AR 140-185, Table 2-3.
The responsibility for preparing the DA Form 1380 falls upon different individuals depending on the nature of the duty or training:
The DA Form 1380 requires various pieces of information to accurately document the duty, training, or instruction performed. Key sections include:
On the DA Form 1380, duties and training are categorized based on the nature and purpose of the activity. Categories include equivalent or appropriate duties, suitable duties, and others, with checkboxes provided to indicate the type performed. Additional details such as location, hours, and retirement points are documented for each activity.
Upon completion and verification, the DA Form 1380 should be submitted for processing of pay and non-paid retirement points no later than the last day of each duty month. Paid Inactive Duty Training (IDT) duties are submitted to DFAS, while non-paid IDT duties are submitted to AHRC. Specific points of contact at AHRC can be located for submission queries.
Retirement points are calculated based on the total number of hours per duty day, according to specific rules laid out in AR 140-185, Table 2-3. The form allows for the entry of Paid (P) or Non-Paid (N) codes followed by the number of retirement points earned for the duty. This includes special exceptions for funeral honors and preauthorized conferences.
After submission, the DA Form 1380 is validated by either DFAS (for paid duties) or AHRC (for non-paid duties) for the award of retirement points. Units then annotate the validation on the form and ensure it is filed according to AR 25-400-2 and submitted to the soldier's AMHRR (iPERMS) in accordance with AR 600-8-104.
While the form traditionally requires a signature from the verifying officer, units are encouraged to process DA Form 1380s through electronic means, including submission to iPERMS for filing in the Soldier’s personnel file. However, specific processes may vary, and soldiers should consult their unit’s administrative section for guidance on electronic submission.
When filling out the DA 1380 form, service members often encounter a few stumbling blocks that may hinder the accurate reporting of their reserve duty training. Recognizing and avoiding these errors can streamline the process, ensuring that records are accurately maintained and benefits properly allocated. Here are five common mistakes to avoid:
Incorrect or Incomplete Dates: Each duty period logged on the DA 1380 form requires a precise date format (day, month, and year). Failing to complete these fields accurately or leaving them blank can lead to processing delays or inaccuracies in service records.
Overlooking the Details in Section 9: This section mandates the selection of the type of duty performed and a citation of authorization. Glossing over these checkboxes or not providing the referenced authorization details can render the submission invalid or incomplete.
Miscalculating Retirement Points: The allocation of retirement points, especially differentiating between paid (P) and non-paid (N) codes, can be confusing. Incorrect entries in column b or incorrect codes in column c impact the accuracy of retirement benefits calculations.
Vague Descriptions of Duties: The form requires a clear description of the duties or training performed (column d). Vague or incomplete descriptions can lead to misunderstandings about the nature of the duty or its eligibility for points and pay.
Signature Issues: Failing to obtain the necessary signature from the duly authorized official or not signing the form in item 11 compromises the document's validity. This oversight is a frequent source of processing delays.
Avoiding these mistakes not only facilitates a smoother administrative process but also ensures that service members receive proper credit for their valuable contributions.
When working with the DA Form 1380, which serves as the official record for individual performance of reserve duty training in the U.S. Army Reserve, individuals often find themselves in need of additional forms and documents. These supplementary documents ensure comprehensive record-keeping and support various administrative and logistic functions related to reserve duty.
The integration of these forms and documents with the DA Form 1380 creates a robust framework for managing and documenting the multifaceted aspects of serving in the Army Reserve. From tracking duty performance to managing personal and professional development, these forms collectively support a reservist's career advancement and personal administration.
DA Form 1379 (U.S. Army Reserve Components Unit Record of Reserve Training): Similar to the DA 1380, the DA Form 1379 is used to document training, but it focuses on unit-level rather than individual performance. Both forms play a critical role in tracking training activities, yet the DA 1380 provides a detailed account of an individual's training, while the DA 1379 captures the collective training efforts of a unit.
DA Form 1058-R (Application for Active Duty for Training, Active Duty for Operational Support, and Annual Training for Soldiers of the Army National Guard and U.S. Army Reserve): This form is analogous to the DA 1380 in that it is also utilized within the Army Reserve and National Guard for managing and documenting periods of active duty or training. However, the DA 1058-R is specifically an application form for requesting active duty periods, as opposed to the DA 1380, which records completed duty or training.
DD Form 214 (Certificate of Release or Discharge from Active Duty): Although the DD Form 214 is used upon a service member's release or discharge from active duty, marking the end of their active service, it shares a similarity with the DA 1380 by containing a comprehensive record of the service member’s time in the military, including training and duty stations. Both documents are vital for veterans in accessing benefits and opportunities post-service.
DD Form 1351-2 (Travel Voucher or Subvoucher): This form is used by military members to claim reimbursement for official travel expenses, similar to how the DA 1380 is used to document training and duties for pay and retirement points. While the DA 1380 focuses on training and duty performance, the DD Form 1351-2 deals with the financial aspect of official travel, both serving critical administrative functions within military personnel management systems.
NGB Form 22 (Report of Separation and Record of Service for the National Guard): The NGB Form 22 is to National Guard members what the DD Form 214 is to active and reserve military personnel. While the DA 1380 records individual performance of reserve duty training, the NGB Form 22 documents the entire service history, including training, of a National Guard member at the time of their separation. Both forms are essential for verifying military service and qualifications.
When filling out the DA Form 1380, there are several key do's and don'ts to follow. This guidance is intended to streamline the process of recording individual performance of reserve duty training, making it efficient and accurate.
Misconceptions about the DA Form 1380, the Army Reserve Record of Individual Performance of Reserve Duty Training, can lead to underutilization or incorrect documentation of reserve duty activities. Clearing up these misconceptions is vital for ensuring Army Reserve members receive proper credit for their service. Below are four common misunderstandings:
One common misconception is that the DA Form 1380 is exclusively for documenting participation in formal training programs. In reality, the form is designed to record a variety of duty types, including reserve training outside the normal Inactive Duty Training (IDT), attendance at professional meetings, and any equivalent or appropriate duties performed in different military contexts, as authorized.
Some believe that it falls solely on the individual soldier to prepare this form. While soldiers are indeed responsible for ensuring the accuracy of the information and obtaining the necessary signature from an authorized official, the responsibility for preparing the DA Form 1380 can also involve the chief of the proponent agency, designated military representatives at meetings, or the commanding officer of the unit, depending on the type of duty being reported.
Another common misunderstanding is the belief that DA Form 1380 is only necessary for duties for which the soldier received pay. The form, however, is also crucial for documenting non-paid duties. This distinction allows for a comprehensive recording of all reserve duty activities, whether paid or unpaid, ensuring that soldiers receive appropriate credit towards retirement and other benefits.
While the DA Form 1380 may initially appear complex, its instructions for completion are straightforward. The form is designed with clear sections for entering dates, hours, and types of duties performed, as well as for citing the documentary authority for the training reported. Understanding these sections and following the provided instructions in the Army Regulation (AR) 140-185 can significantly simplify the process.
Dispelling these misconceptions highlights the form's flexibility and critical role in accurately documenting Army Reserve members' diverse training and duty experiences. Understanding its purpose and proper completion ensures that all eligible activities are recorded and appropriately credited.
The DA Form 1380 is integral for Army Reserve members to accurately record and report their reserve duty training, which is essential for both pay and retirement point calculation. Grasping the nuances of filling out and utilizing this form can significantly influence a reservist's military record and benefits. Below are key takeaways to guide individuals in handling the DA Form 1380 effectively:
Giving close attention to these details when handling the DA Form 1380 can considerably streamline the process of recording reserve duty training. This not only ensures compliance with Army regulations but also secures the rightful acknowledgment and benefits for the reserve duty performed.
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