Cake Contract Template

What is included in the $75 deposit for the cake contract?

The $75 deposit serves two primary purposes. First, it reserves your event date on The Bread Basket Bakery's calendar, ensuring that they are available to create your cake on your special day. Second, this deposit also acts as a set/stand deposit. This means it covers the use of a cake set or stand that is necessary for displaying your cake at the event. However, it's important to note that if the replacement cost of the cake set/stand exceeds $75, you might be liable for the full replacement cost if any part is returned damaged or late. If the value is less than $75, you can choose not to return the stand and simply forfeit your deposit.

How does the cancellation policy work?

The cancellation policy is designed to protect both the bakery and the client. If you cancel your cake order prior to the 14-day lockout date, any payments made beyond the $75 non-refundable deposit may be refunded. This provides some flexibility if plans change. However, if you cancel within 14 days of your event, no refunds will be issued. The $75 deposit is always non-refundable, regardless of when the cancellation occurs. This policy encourages commitment and ensures the bakery can plan its schedule and resources effectively.

Can I make changes to my cake order, and how might it affect the price?

Yes, you are allowed to make changes to your cake's size, description, flavors, and more up until 2 weeks before your wedding or event date. This flexibility allows you to fine-tune details as your event approaches. However, it's crucial to understand that any changes made might affect the total cost of your cake. Depending on the nature of the changes, the price may increase or decrease. The bakery encourages open communication to ensure your cake meets your expectations while staying within your budget.

What is the policy on delivery and setup of the cake?

The Bread Basket Bakery offers delivery and setup services for wedding and large specialty cakes within the city of Saratoga Springs for a fee of $30.00, plus an additional $1.25 per mile for locations outside a 5-mile radius of the bakery. During peak season, delivery is only available for cakes serving 100 or more guests; smaller cakes must be picked up. Delivery and setup are coordinated during normal business hours, with after-hours services available upon request for most cases. This fee is separate from the cake's cost and must be paid in cash or charged 14 days prior to delivery. This ensures that your cake arrives in perfect condition and is beautifully presented at your event.

When filling out the Cake Contract form provided by The Bread Basket Bakery, individuals often make mistakes that could lead to misunderstandings or issues with their cake order. Recognizing and avoiding these errors can help ensure a smoother experience:

1. Not providing complete contact information: It's crucial to include not just a name, but also two phone numbers. This helps ensure that the bakery can reach you in case of any questions or issues regarding your order.

2. Omitting the initial next to the deposit information: The contract requires an initial next to the statement about the non-refundable deposit to confirm that this has been read and understood. Skipping this step may indicate a lack of agreement with the terms.

3. Failure to make timely payments: The contract outlines specific deadlines for the deposit, down payment, and final payment. Missing these deadlines can result in the cake not being made or additional late fees.

4. Not specifying changes before the lockout date: Changes to the cake's size, description, flavors, and more are accepted only until two weeks before the event. Not communicating changes by this deadline can lead to the bakery being unable to accommodate requests.

5. Incorrectly assessing the cake set/stand situation: The form asks if the $75 deposit covers the value of the cake set/stand. Misunderstanding or misestimating the cost and value involved could lead to additional charges or loss of the deposit.

6. Misunderstanding the delivery and setup terms: The contract specifies delivery and setup fees, including additional charges for deliveries outside of a certain radius and after-hours setup. Overlooking or misunderstanding these terms can lead to unexpected costs.

Correctly completing the Cake Contract requires attention to detail and an understanding of the bakery's policies and schedules. Avoiding these common mistakes ensures a smoother process and helps guarantee that your cake will be exactly as you envision it for your special day.

When planning a wedding or any significant event involving a custom cake, the Cake Contract form is a crucial document. However, to ensure a seamless experience and legal compliance, several other forms and documents often accompany the Cake Contract. Understanding these additional documents can help parties involved navigate the preparation process more efficiently, ensuring clear communication and expectations are set from the outset.

• Event Planning Checklist: This comprehensive document outlines all aspects of event planning, from venue selection to entertainment details. It ensures nothing is overlooked in the event preparation stages.
• Vendor Contracts: Separate agreements with each vendor (florists, caterers, photographers) detail services provided, payment schedules, and cancellation policies. These contracts work in tandem with the cake contract to synchronize event services.
• Liability Waiver Form: This form releases the bakery and/or event organizers from liability for any unforeseen incidents related to the cake, such as allergic reactions or damage post-delivery.
• Food Allergy and Dietary Restrictions Form: Collects information from guests regarding allergies or dietary restrictions to ensure the cake and other foods accommodate everyone's needs safely.
• Delivery and Setup Agreement: Although briefly mentioned in the Cake Contract, a more detailed document outlines delivery logistics, setup times, and responsibilities, ensuring clarity on the event day.
• Payment Plan Agreement: Details the schedule for deposits, partial payments, and the final payment. This agreement may also outline penalties for late payments or clarify refund policies in greater detail than the Cake Contract.
• Design Approval Form: A form that provides a space for the client to sign off on the final cake design, size, flavor, and decorations. It serves as a confirmation of the client's expectations and the bakery's commitment to meeting them.

Together, these documents complement the Cake Contract, creating a framework that helps avoid misunderstandings and ensures both the client and the service provider are protected. By keeping communication open and documentation clear, parties can look forward to a successful event celebration with a beautiful, delicious cake as a centerpiece.

The Cake Contract form from The Bread Basket Bakery shares common elements with several other types of contracts and agreements. Each document, while unique in its purpose, contains similar structures and provisions to ensure clear communication, responsibilities, and expectations between parties involved. Here are six documents similar to the Cake Contract form:

• Catering Services Agreement: Similar to the Cake Contract, this document outlines the services provided by a caterer for an event. It includes details like event date, location, menu items, and payment terms. Both contracts have clauses for deposits, final payment details, cancellation policies, and specific service descriptions.
• Event Venue Rental Agreement: This agreement between an event host and a venue owner covers the rental of a space for a specific date and time. It shares similarities with the Cake Contract through provisions like date and location specificity, down payments, cancellation policies, and additional charges (e.g., for setup and delivery).
• Wedding Photography Contract: A contract for wedding photography services outlines the photographer's responsibilities, event details, and payment schedule. Like the Cake Contract, it requires a deposit, details final payment instructions, and includes a cancellation policy.
• Equipment Rental Agreement: When renting equipment, this agreement specifies the rental period, equipment description, rental fee, and deposit amount. It is similar to the Cake Contract’s section on cake set/stand rentals, including the deposit, return policies, and penalties for damages or late returns.
• Performance Contract: Used for booking entertainers or speakers for an event, this contract includes the event's date, time, location, payment terms, and cancellation policy. The Cake Contract shares these aspects, focusing on the provision of services (in this case, a cake) for an event.
• Floral Design Services Agreement: This outlines the terms under which a florist provides floral arrangements for an event. It typically includes event details, floral design descriptions, delivery terms, and payment details, mirroring the Cake Contract’s structure, especially in sections regarding delivery, setup, and the handling of decorations (like flowers for the cake).

Each of these documents, including the Cake Contract, is designed to ensure both the service provider and the client are clear on the terms and conditions of the service, including what is expected of each party, how much it will cost, and what happens in various scenarios like cancellations or changes to the initial plan. This structured approach helps manage expectations and reduce potential disputes.

When filling out the Cake Contract form, it is crucial to pay attention to detail and follow specific guidelines to ensure the cake order and event go smoothly. Below is a list of dos and don'ts to guide you through the process:

• Do read the entire contract carefully before signing. This ensures you understand all the terms, including payment schedules and cancellation policies.
• Do provide accurate contact information, including two contact phone numbers. This is essential for effective communication.
• Do make note of all payment deadlines (booking deposit, down payment, and final payment) to avoid any disruptions in service.
• Do communicate any changes to the cake (size, description, flavors, etc.) at least 2 weeks before the event. This helps in making any necessary adjustments without affecting the contract terms.
• Don't forget to initial each section of the contract where indicated. This confirms your understanding and agreement with each part of the contract.
• Don't miss the deadline for the return of any cake set/stand. Returning these items on time ensures the security of your deposit and avoids additional charges.
• Don't overlook the delivery and setup fees, especially if your event location is outside the standard radius. Clarify any after-hours delivery needs well in advance.
• Don't neglect to provide a sketch or description for the placement of fresh flowers or specific ornaments/toppers if you're supplying them. Communication is key to achieving your desired cake presentation.

Adhering to these guidelines can facilitate a smoother process for both the client and the bakery, ensuring that the cake perfectly complements your event.

When it comes to planning an event, understanding the terms of vendor contracts is crucial for a smooth experience. Here are ten common misconceptions about the Cake Contract form offered by The Bread Basket Bakery, along with clarifications to help ensure everything goes as sweetly as planned.

• All deposits are refundable. It’s a common misconception that any deposit made can be refunded if plans change. The truth is, the $75.00 deposit to reserve your date is non-refundable, emphasizing the importance of certainty before booking.

• The deposit only reserves the cake. Actually, the deposit does more than just reserve your cake; it also serves as a deposit for the cake set/stand, which is crucial for proper presentation and setup on your special day.

• Final payment timing is flexible. Some might think that the bakery is flexible with when the final payment is due. However, the total contract price must be paid 2 weeks prior to the event date, no exceptions, to ensure the cake is made on time.

• You can make changes to your cake order at any time. Changes to the cake's size, description, flavors, and more are only accepted until 2 weeks before the event. This lockout period is necessary for the bakery to finalize preparations for your order.

• Delivery fees are included in the cake price. Delivery and setup come with an additional charge, not included in the price of your cake. Knowing this helps manage your budget better and avoid unexpected expenses.

• You can return the cake set/stand whenever you want. The agreement specifies that all pieces must be returned by the Wednesday following your event. Late returns or damages can lead to losing the deposit or facing additional fees.

• Picking up the cake doesn’t require precautions. If you decide to pick up your cake, ensuring you have a clean, flat surface for transport is crucial. The bakery advises on the best vehicle setup to prevent any mishaps during transport.

• The bakery provides the flowers for the cake. It’s often assumed the bakery will provide decorations, including flowers. However, any fresh flowers or specific decorations need to be provided by your florist.

• Ornaments for the cake are the bakery's responsibility. If cake ornaments are brought in, it is key to remember that The Bread Basket Bakery is not responsible for any damage that might occur to these ornaments or the cake due to them.

• The booking process is completed once the contract is received. Your date is only reserved once the Cake Contract is filled out, signed, and the booking deposit is received. This ensures your event is secured in the bakery’s busy schedule.

Understanding these details can help manage expectations and facilitate a smoother working relationship with your bakery, ensuring your special day is as perfect as planned.

Filling out and using the Cake Contract form is essential for anyone planning an event or wedding that requires a cake. This type of agreement outlines all the necessary details to ensure both the customer's and the bakery's expectations are met. Here are key takeaways to help guide you through the process:

• Reservation and Deposit: Your event date is only reserved once you have signed the Cake Contract and paid a $75 booking deposit. It's crucial to note that this deposit is non-refundable should you decide to cancel.
• Payment Schedule: Understanding the payment schedule is vital. A 50% down payment is required two months before the event, with the total balance due two weeks prior. Failure to comply can mean your cake will not be made.
• Cake Changes: Any modifications to the cake's size, flavor, or design must be made at least two weeks before the event. Remember, changes could potentially alter the cost of your cake.
• Cake Set/Stand Deposit: The initial $75 deposit also acts as a security deposit for the cake set or stand. If the set or stand is not returned, or is returned damaged, you could lose the deposit or possibly owe more, depending on the replacement cost.
• Delivery and Setup Fees: Be aware of the delivery costs, which are $30 within a 5-mile radius of Saratoga Springs and increase if further away. These fees are in addition to the cost of your cake and must be paid separately.
• Cancellation Policy: Cancellations made prior to the 14-day lockout period will lead to a refund minus the deposit. However, cancellations after this period result in no refund.
• Ornaments and Flowers: If planning to embellish your cake with flowers or ornaments, these should be provided to the bakery within a specific timeframe. The bakery can collaborate with your florist to ensure the cake's decoration matches your vision.

Lastly, if you opt to collect your cake, remember that its safe transport is your responsibility once it leaves the bakery. Ensuring you understand each element of the Cake Contract will help guarantee a smooth, sweet culmination to your special day.