The AIA A305 form is a document used in the construction industry for contractors to provide a statement of their qualifications. It plays a crucial role in helping clients or general contractors evaluate if a contractor has the necessary resources, financial stability, and experience for a project. To get started on presenting your qualifications through this form, click the button below.
Embarking on a construction project, no matter the scale, introduces a complex web of documentation and contracts. Among these, the AIA A305 form plays a pivotal role, serving as a contractor's qualification statement. This document, crafted by the American Institute of Architects, is standardized to ensure a level playing field in the construction industry. It not only simplifies the evaluation process for potential contractors but also instills a sense of trust and reliability in those who manage to navigate its requirements successfully. The AIA A305 allows contractors to present their qualifications in a comprehensive manner, including their financial standings, experience, and capabilities. As such, it becomes an essential tool for project owners and architects in assessing whether a contractor is up to the task at hand, making the selection process both efficient and transparent.
AlA Document A305" - 1986
Contractor's Qualification Statement
The Undersigned certifies under oath that the information provided herei n is true and sufficiently complete so as not to be misleading.
SUBMITTED TO:
ADDRESS:
SUBMITTED BY:
NAME:
PRINCIPAL OFFICE:
ADDITIONS AND DELETIONS:
The author of this document has added information needed for its completion. The author may also have revised the text of the original AlA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed . A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AlA text.
This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.
Corporation
This form is approved and
Partnership
recommended by the American
Individua l
Institute of Architects (AlA) and
The Associated General
Joint Venture
Contractors of America (AGC) for
use in evaluating the
Other
qualifications of contractors . No
endorsement of the submitting
NAME OF PROJECT
(if applicable):
party or verification of the
information is made by AlA or
AGC.
TYPE OF WORK (file separate form for each Classification of Work ):
General Construction
HVAC
Electrical
Plumbing
Other (please specify)
AlA Document A305™ -1 986. Copyright © 1964,1969,1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING: This
1
AfA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA
Document, or
any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This
document was produced by AlA software at 13:28:18 on 03/22/2006 under Order No.1000201877_ 1 which expires on 10/11 /2006 , and is not for resale.
User Notes:
(2533789901)
§1. ORGANIZATION
§1.1 How many years has your organization been in business as a Contractor?
§1.2 How many years has your organization been in business under its present business name?
§1.2.1 Under what other or former names has your organization operated?
§1.3 If your organization is a corporation, answer the following:
§1.3.1 Date of incorporation:
§1.3.2 State of incorporation:
§1.3.3 President's name:
§1.3.4 Vice-president's name(s)
§1.3.5 Secretary's name:
§1.3.6 Treasurer's name:
§1.4 If your organization is a partnership, answer the following:
§1.4.1 Date of organization:
§1.4.2 Type of partnership (if applicable):
§1.4.3 Name(s) of general pa11ner(s)
§1.5 If your organization is individually owned, answer the following:
§1.5.1 Date of organization:
AIA Document A305™ -1986. Copyright© 1964, 1969, 1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING: This
2
AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA
any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This
document was produced by AIA soltware at 13:28:18 on 03/22/2006 under Order No.1000201877_1 which expires on 10/11/2006, and is not for resale.
§1.5.2 Name of owner:
§1.6 If the form of your organization is other than those listed above, describe it and name the principals:
§2. LICENSING
§2.1 List jurisdictions and trade categories in which your organization is legally qualified to do business, and indicate registration or license numbers, if applicable .
§2.2 List jurisdictions in whic h your organization 's partnership or trade name is filed.
§3. EXPERIENCE
§3.1 List the categories of work that your organization normally performs with its own forces.
§3.2 Claims and Suits. (If the answer to any of the questions below is yes, please attach details.)
§3.2.1 Has your organization ever fai led to complete any work awarded to it?
§3.2.2 Are there any judgments, claims, arbitration proceedings or suits pending or outstandi ng agai nst you r organization or its officers?
AlA Document A305™ -1 986. Copyright © 1964, 1969, 1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING: This
3
AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA
document was produced by AlA software at 13:28:18 on 03/22/2006 under Order No.1 000201877_ 1 which expires on 10/ 11 /2006 , and is not for resale .
(2533789901 )
§3.2.3 Has your organization filed any law suits or requested arbitration with regard to construction contracts within the last five years?
§3.3 Within the last five years, has any officer or principal of your organization ever been an officer or principal of another organization when it failed to complete a construction contract? (If the answer is yes, please attach details.)
§3.4 On a separate sheet, list major construction projects your organization has in progress, giving the name of project, owner, architect, contract amount, percent complete and scheduled completion date.
§3.4.1 State total worth of work in progress and under contract:
§3.5 On a separate sheet, list the major projects your organization has completed in the past five years, giving the name of project, owner, architect, contract amount, date of completion and percentage of the cost of the work performed with your own forces.
§3.5.1 State average annual amount of construction work performed during the past five years:
§3.6 On a separate sheet, list the construction experience and present commitments of the key individuals of your organization.
AtA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA
4
document was produced by AIA software at 13:28:18 on 03/22/2006 under Order No.1000201877_1 which expires on 10/11/2006, and is not for resale.
§4. REFERENCES
§4.1 Trade References:
§4.2 Bank References:
§4.3 Surety:
§4.3.1 ame of bonding company:
§4.3.2 Name and address of agent:
§5. FINANCING
§5.1 Financial Statement.
§5.1.1 Attach a financial statement, preferably audited, including your organization's latest balance sheet and income statement showing the following items:
Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes receivable, accrued income, deposits, materia ls inventory and prepaid expenses);
et Fixed Assets;
Other Assets;
Current Liabi li ties (e.g., accounts payable, notes payable, accrued expenses, provision for income taxes, adva nces, accrued salaries and accrued payroll taxes);
Other Liabilities (e.g ., capital , capital stock, authorized and outstandi ng shares par values, earned surplus and retai ned earnings).
§ 5.1.2 Name and add ress of firm preparing attached financial statement, and date thereof:
AlA Document A305™ - 1986. Copyright © 1964, 1969, 1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING : This
5
document was produced by AlA software at 13:28:18 on 03/22/2006 under Order NO.1000201877_ 1 which expires on 10/ 11 /2006. and is not for resale.
§5.1.3 Is the attached financial statement for the identical organization named on page one?
§5.1.4 If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g. , parent-subsidiary) .
§5.2 Will the organization whose financial statement is attached act as guarantor of the contract for construction ?
§6. SIGNATURE
§ 6.1 Dated at this
day of
ame of Organization:
By:
Title:
§6.2
being du ly sworn deposes and says that the information provided herein is true and sufficiently complete so as not to be mis leading .
Subscribed and sworn before me this
20
Notary Public:
My Commission Expires:
AlA Document A305™ - 1986. Copyright © 1964, 1969, 1979 and 1986 by The American Institute of Architecls. All rights reserved. WARNING: This
6
document was produced by AlA software at t 3:28:18 on 03/22/2006 under Order NO .1000201877_ 1 which expires on 10/ 11 /2006 , and is not for resale .
Additions and Deletions Report for
AlA® Document A305TM - 1986
This Additions and Deletions Report , as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AlA document in order to complete it, as well as any text the author may have added to or deleted from the original AlA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AlA text.
Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AlA document. This Additions and Deletions Report and its associated document were generated simultaneously by AlA software at 13:28:18 on 03/22/2006.
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M-being duly sworn deposes and says that the information provided herein is true and sufficiently complete so as not to be misleading.
Additions and Deletions Report for AlA Document A305™ -1986. Copyright © 1964, 1969, 1979 and 1986 by The American Instilute of Architects.
All
rights reserved. WARNING: This AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or
distribution of this AlA ' Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 13:28:18 on 03/22/2006 under Order No .1 000201877_ 1 which expires on
10/11 /2006 , and is not for resale .
Certification of Document's Authenticity
AIA® Document D401™ - 2003
I, Charles V. Bucci , hereby certify, to the best of my knowledge, information and belief, that I created the attached final document simultaneously with its associated Additions and Deletions Report and this certification at 13:28: 18 on 03/22/2006 under Order No. 1000201877_1 from AIA Contract Documents software and that in preparing the attached fina l document I made no changes to the original text of AIA® Document A305™ - 1986 - Contractor's Qualification Statement, as published by the AIA in its software, other than those additions and deletions shown in the associated Additions and Deletions Report.
(Signed)
(Title)
(Dated)
AlA Document D40FM - 2003. Copyright © 1992 and 2003 by The American Institute of Architects. All rights reserved.
WARNING: This AlA- Document
Is protected by U.S. Copyright Law and International Treaties . Unauthorized reproduction or distribution of this AlA
Document, or any portion of it,
may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced
by AlA software at 13:28:18 on 03/22/2006 under Order No .1 000201877_ 1 which expires on 10/11 /2006 , and is not for resale.
Once you've decided to take on a construction project, one key step is ensuring your contractor is fully qualified and financially stable. The AIA A305 form serves this purpose, allowing contractors to provide comprehensive information about their business. Completing this form might seem daunting, but following these steps will make the process smooth and straightforward. Getting this part right is crucial for your project's success, ensuring you have a reliable partner from start to finish.
After completing the AIA A305 form, you have taken a significant step toward establishing your credibility and qualifications for the construction project. This document is a comprehensive account of your firm's capabilities, experience, and financial stability, designed to give project owners peace of mind. With this task completed, you can look forward to the next stages of your construction project, armed with the confidence that comes from thorough preparation.
The AIA A305 form is a Contractor's Qualification Statement, created by the American Institute of Architects (AIA). It is commonly used in the construction industry for contractors to provide a comprehensive overview of their qualifications, including their financial information, experience, and capabilities, to potential clients or employers.
This form is intended for use by contractors seeking to establish their qualifications for a construction project. It can be useful for:
The form requests a wide range of information, which includes:
It's recommended that contractors update their AIA A305 form at least annually or as significant changes occur in their business, such as a change in financial status, acquisition of new licenses, or completion of major projects. Keeping the form current ensures that potential clients have the most accurate and up-to-date information.
The AIA A305 form is available for purchase from the American Institute of Architects on their official website. It can be bought individually or as part of a package of documents that are frequently used together in construction projects.
While the AIA A305 form itself is not a contract and therefore not legally binding, the information provided within it can have legal implications. False or misleading statements made on the form can lead to legal consequences, such as claims for misrepresentation. It is crucial for contractors to ensure that all information provided on the form is accurate and truthful.
The AIA A305 form is a Contractor's Qualification Statement that requires detailed and accurate information about the contractor's capabilities, financial stability, and experience. People often make a range of mistakes while filling out this form, some due to misunderstandings about what's required and others due to carelessness. Recognizing and avoiding these mistakes can greatly smooth the qualification process, presenting the contractor in the best light to potential clients or partners.
Not checking the most current version of the form: The American Institute of Architects (AIA) periodically updates its documents, including the AIA A305 form. Using an outdated version may result in the omission of required information or the inclusion of incorrect details.
Omitting necessary attachments: The AIA A305 form often necessitates additional documents, such as financial statements or project lists. Failure to attach these essential documents can lead to an incomplete application, affecting the credibility of the contractor.
Providing inaccurate financial information: Accuracy in the financial section is crucial. Misrepresenting financial stability or failing to update this information can lead to mistrust and affect future opportunities.
Skiping sections that seem irrelevant: Every section of the A305 form serves a purpose. Even if a section appears not to directly apply, providing a brief explanation is better than leaving it blank, which can be seen as negligence or an oversight.
Not proofreading before submission: Typos, grammatical errors, and inaccuracies can detract from the professional image the contractor is trying to project. A careful review before submission can prevent these easily avoidable mistakes.
Incorrect use of legal names and identifiers: The contractor must use the legal business name, tax identification numbers, and any other legal identifiers consistently and correctly throughout the form to avoid confusion and potential legal issues.
Failing to update the form: Especially in the case of a long-term project, information initially provided can become outdated. The contractor should provide updated forms as circumstances change.
Not customizing the form for the project: While much of the A305 form is standard, tailoring certain responses to address the specifics of the project at hand can demonstrate understanding and commitment, enhancing the contractor’s appeal.
Assuming one size fits all: It’s a mistake to use the same form for multiple submissions without considering the different requirements or concerns of each client or project. Customizing the application to address the specific needs and concerns of each potential client can increase the chances of success.
Avoiding these common mistakes can greatly enhance the effectiveness of the AIA A305 form as a tool for demonstrating a contractor's qualifications and reliability. It’s about accuracy, attention to detail, and clarity — qualities that are themselves reflective of a quality contractor.
The American Institute of Architects (AIA) A305 form is a Contractor's Qualification Statement used in the construction industry. This document helps provide information to parties involved in a construction project regarding a contractor's qualifications and capabilities. Accompanying the A305 form, several other forms and documents are often utilized to ensure clarity, legal compliance, and efficiency throughout the project. These materials serve various purposes, from detailing the contractual obligations of the parties involved to setting standards for performance and payment.
Each document plays a vital role in structuring a well-defined construction agreement. By elucidating responsibilities, processes, and expectations, these forms help mitigate ambiguities and conflicts that may arise during the construction process. Together, they contribute to a smoother, more transparent workflow, ensuring that every party involved is informed and agreed upon every aspect of the project from inception to completion.
The ConsensusDocs 221 - Contractor's Statement of Qualifications is akin to the AIA A305 form in that both serve to provide a standardized approach for contractors to present their qualifications for a project. Each document seeks to streamline the process of assessing a contractor's capability and experience, facilitating the selection process for project owners and managers.
AGC Document 200 - Constructor's Qualification Statement for Engineered Construction shares similarities with the AIA A305, as it's designed to offer a snapshot of the contractor's financial status, experience, and manpower capabilities. Like the AIA A305, it is structured to help those hiring contractors to quickly assess and compare the qualifications of different applicants.
The DBIA 545 - Design-Builder’s Qualification Statement is similar to the AIA A305 form in its purpose to showcase the qualification of design-build firms. Both documents collect critical information about the contractor or firm’s ability to deliver a project in terms of their experience, financial strength, and personnel, tailored to the design-build delivery method.
CCA 16 - Contractor’s Qualification Statement for Civil Work aligns with the objectives of the AIA A305 form by being focused more on civil engineering projects. It gathers comprehensive details about a contractor’s previous project experiences, financial stability, and resources specific to civil construction, fostering a straightforward comparison and selection process.
The FIDIC Short Form of Contract (Green Book)’s Prequalification Form is harmonious with the AIA A305 as it aims at pre-assessing the qualifications of contractors for international projects. It emphasizes the contractor's global experience, resources, and ability to adhere to international standards, much like the AIA A305's pursuit of a comprehensive qualification overview.
SF330 - Standard Form for Architect-Engineer Qualifications resembles the AIA A305 form in its function to evaluate the qualifications of architectural and engineering firms. Though more focused on design professions, it parallels the AIA A305 in assembling critical information on professional qualifications, past performance, and suitability for federal projects.
The NAVFAC 330 - Architect-Engineer Qualifications mirrors the AIA A305 in intent and structure, targeting architect-engineer firms seeking federal contracts, particularly with the Navy. It collects detailed information on qualifications, experience, and availability of key personnel, akin to the comprehensive approach of the AIA A305 to contractor qualification.
City/State-specific forms such as the New York City School Construction Authority's Contractor's Qualification Statement share a common goal with the AIA A305 form to evaluate contractors’ qualifications. They might have more localized requirements but similarly demand detailed reports of a contractor's financial health, experience, and the ability to undertake public school construction projects.
The Builder’s Pre-Qualification Form used by various construction management firms resembles the AIA A305 form by aiming to pre-qualify contractors and subcontractors for general construction projects. It solicits information on financial stability, performance history, and project suitability, providing a base for comparison and selection like the AIA A305.
LEED Project Team Qualification Form, while focused on the technological and procedural qualifications necessary for sustainable building projects, shares the AIA A305’s goal of assessing a team's capability to deliver. It specifically looks at a team's experience with green building practices, aligning with the AIA A305’s broader aim of eliciting pertinent qualifications for project success.
When filling out the AIA A305 form, which is a comprehensive document used to evaluate a contractor’s qualifications, attention to detail is crucial. Here are essential do's and don'ts to ensure your submission is accurate and professional.
Do:
Don't:
The AIA A305 form is essential in the construction industry, acting as a Contractor's Qualification Statement that helps many parties assess a contractor's qualifications. Despite its frequent use, several misconceptions surround this form. Clarifying these misunderstandings is crucial for all involved.
It's only for big contractors: People often think the AIA A305 is exclusively for large-scale contractors. However, it's designed for all sizes of contractors to provide necessary qualification information to project owners and general contractors, making the procurement process more transparent and fair.
It’s too complex: Another common misconception is that completing the AIA A305 form is overly complicated. While it does require detailed information, the form is structured to be straightforward, guiding the user through each necessary step.
It’s only about financials: While financial stability is a significant focus, the AIA A305 also covers a range of qualifications, including the contractor's organizational structure, past projects, and the availability of equipment and personnel. This comprehensive overview supports a more informed decision-making process.
It doesn't need to be updated: Some believe that once completed, the AIA A305 doesn't need updating. In reality, contractors should regularly update their form to reflect their current qualifications and financial status, ensuring accuracy and relevancy in the bidding process.
It's the only form you need: Relying solely on the AIA A305 form for contractor qualification can be misleading. Although important, it is just one tool among many for evaluating a contractor's qualifications. A thorough assessment often requires more extensive due diligence and documentation.
It guarantees project success: Some people mistakenly believe that if a contractor has a completed AIA A305, it guarantees the project's success. While it provides a baseline qualification assessment, many factors contribute to project success, including ongoing management and communication.
Only the contractor completes it: The belief that only the contractor fills out the AIA A305 is a misunderstanding. While the contractor provides the initial information, the process often involves collaboration with financial institutions, insurance agents, and legal advisors to ensure the accuracy of provided data.
There are no consequences for inaccuracies: Lastly, there's the notion that inaccuracies in the AIA A305 form carry no consequences. This is false. Providing inaccurate or misleading information can lead to severe repercussions, including legal action and damaged professional relationships.
Understanding the AIA A305 form correctly is vital for all construction project stakeholders. By debunking these misconceptions, contractors and project owners can ensure a smoother, more reliable qualification and selection process.
Filling out and using the AIA A305 form, a Contractor's Qualification Statement, is an important step for contractors looking to bid on construction projects. This form, developed by the American Institute of Architects (AIA), serves as a standardized way for contractors to showcase their qualifications to potential clients. Here are key takeaways to ensure its effective use:
Correctly using the AIA A305 form can significantly enhance your chances of winning bids by effectively communicating your qualifications and credibility to potential clients. Taking the time to fill out the form accurately and comprehensively is a wise investment in your business's future.
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