3853 1 Template

Guidelines on Filling in 3853 1

Completing the 3853 1 form, known as the Innage Gage Sheet, requires precise attention to recording the measurements and calculations associated with checking the volume of contents within a tank using an innage tape and bob. This task is crucial for maintaining accurate inventory records and ensuring compliance with relevant procedures. By following the provided steps, you’ll accurately document the necessary information.

1. Start by entering the UNIT LOCATION at the top of the form to specify where the tank is located.
2. Fill in the TANK NO. to identify which tank you’re measuring.
3. Record the DATE and TIME of the measurement to ensure accurate tracking.
4. Enter the API GRAVITY to account for the density of the product compared to water.
5. Specify the OPENING and CLOSING INVENTORY levels to keep track of content changes.
6. Fill in the NOMINAL TANK CAPACITY to state the tank’s maximum holding volume.
7. Document the PRODUCT AND GRADE to describe what’s contained in the tank.
8. For the procedure section:
   • Write the tape reading (innage) in the corresponding field.
   • Enter the bob reading (bottom sediment and water) next.
   • Calculate and record the net volume of product, uncorrected for temperature by subtracting line 2 from line 1.
   • Note the average temperature during measurement.
   • Input the multiplier provided for temperature correction.
   • Determine the net quantity of product at 60° F by multiplying line 3 by line 5, then record this in gallons.
9. In the REMARKS section, include any pertinent notes such as the sample number or observations during the process.
10. Write the NAME AND GRADE OF OPERATIONS OFFICER in print to identify who is overseeing the operation.
11. Enter the NAME AND GRADE OF GAGER, which is the person conducting the measurement.
12. Have the OPERATIONS OFFICER sign the form to validate the information recorded.
13. Finally, ensure the GAGER also signs the form to certify the accuracy of the measurements taken.

Filling out the DA Form 3853-1 accurately is vital for documenting tank volumes and maintaining operational integrity. Ensure all information is correct and complete before submitting the form for processing.

Completing the DA Form 3853-1, an Innage Gage Sheet, requires attention to detail and a clear understanding of the instructions. However, errors can occur, impacting the accuracy of the data reported. Below are four common mistakes individuals often make when filling out this form:

1. Incorrect Measurements: One of the most frequent errors is the inaccurate recording of measurements, such as the innage tape and bob readings. This mistake directly affects the calculation of the net volume of the product, leading to incorrect inventory reporting.

2. Overlooking Temperature Adjustments: Failing to correctly adjust for temperature when calculating the net quantity of product at 60° F. Temperature variations can significantly alter product volume, and neglecting this step may result in inaccurate volumetric equivalents.

3. Transcription Errors: Data entered into the form may sometimes be transcribed incorrectly from measurement devices or when transferring from notes. Such errors, even if small, can compound across the form, leading to substantial discrepancies in the final calculations.

4. Omitting Details in the Remarks Section: The remarks section is critical for recording any anomalies or additional information related to the inventory measurement, such as sample numbers. An often-made mistake is under-utilizing this section, omitting relevant details that could affect the understanding or verification of the form's data.

To ensure accuracy when completing the DA Form 3853-1, individuals should carefully review their measurements, make necessary adjustments for temperature, diligently transcribe data, and fully utilize the remarks section to provide a comprehensive account of the inventory measurement process.

Whenever an organization is managing fuel storage and distribution, utilizing the DA Form 3853-1, known as the Innage Gage Sheet, becomes essential for accurately documenting the volume of product in storage tanks. This form plays a critical role in logistics and supply chain management, especially within military operations. Alongside DA Form 3853-1, several other documents and forms are often used to supplement and support the detailed information required for effective fuel management and accountability.

• DA Form 3643: Daily Issues of Petroleum Products – This document is used to record the daily issuance of petroleum products, providing a detailed account of the product type, quantity, and the receiving entity. It ensures accountability and helps in tracking the usage pattern.
• DA Form 3953: Purchase Request and Commitment – This form is crucial for initiating the procurement of petroleum products or related services, detailing the specific requirements and financial commitments involved in the transaction.
• DD Form 1898: Petroleum Products Issue Slip – Used by fuel service stations within the defense establishment, this slip records the issue of petroleum products to vehicles and equipment, capturing details such as type of fuel, quantity, and recipient unit.
• DD Form 1348-1A: Issue Release/Receipt Document – This multipurpose document serves as evidence of the issue or receipt of materials, including fuel, within military operations. It details the product, quantity, date of issue or receipt, and the involved parties.
• QDR (Quality Deficiency Report): When inconsistencies or deficiencies in the quality of petroleum products are detected, this report is generated to document the issue, facilitating investigation and corrective action to prevent recurrence.
• Environmental Compliance Report: This document is essential for documenting adherence to environmental guidelines and regulations during the storage and handling of petroleum products. It includes information on spill prevention, containment, and response measures, ensuring environmental protection.

In managing fuel storage and distribution, these documents complement the DA Form 3853-1 by providing a holistic view and control over the entire process. From procurement to distribution, quality control, and environmental compliance, each form plays a vital role in ensuring efficiency, accountability, and safety in fuel management operations. Understanding and properly utilizing these documents can significantly enhance operational effectiveness and regulatory compliance in any organization dealing with petroleum products.

Several documents share similarities with the DA Form 3853-1, Innage Gage Sheet, in terms of purpose, structure, or the type of information they require. Below is a list of documents that exhibit these resemblances:

• DA Form 1687, Notice of Delegation of Authority - Receipt for Supplies: Like the 3853-1 form, it is used in logistical operations, specifically for tracking authority in receiving military supplies.
• DA Form 2062, Hand Receipt/Annex Number: This form documents the responsibility for Army property, similar to how the 3853-1 tracks responsibility for fuel inventory.
• DD Form 1149, Requisition and Invoice/Shipping Document: It is used for shipping and requisitioning similar to how the 3853-1 records the issuance of fuel products.
• DD Form 1348-1A, Issue Release/Receipt Document: Similar to the 3853-1, it is utilized for tracking the issuance of military items, including consumable goods like fuel.
• DD Form 1155, Order for Supplies or Services: This form is akin to the 3853-1 in that it facilitates the ordering and tracking of supplies, although it is more general in nature.
• DA Form 2404, Equipment Inspection and Maintenance Worksheet: It shares the trait of being used for recording specific data relevant to the maintenance and status of equipment, akin to the measurement of fuel in the 3853-1.
• DD Form 1750, Packing List: Similar in the way it lists items for tracking purposes, though the 3853-1 is focused on fuel inventory, while the DD 1750 is for general packing purposes.
• DD Form 250, Material Inspection and Receiving Report: This document, like the 3853-1, is used to formally accept materials (including liquids) upon delivery, ensuring their quantity and quality.
• DA Form 581, Request for Issue and Turn-in of Ammunition: Even though it pertains to ammunition, it shares the logistical tracking aspect with the 3853-1, which deals with fuel.
• DA Form 5960, Authorization to Start, Stop, or Change Basic Allowance for Quarters (BAQ), and/or Variable Housing Allowance (VHA): This form deals with personnel benefits rather than logistical operations, yet it requires careful tracking and recording of personal data, mirroring the precision needed for the 3853-1's fuel tracking.

Each of these documents, while serving distinct functions within military and administrative procedures, shares an underlying commonality with the DA Form 3853-1: they all play critical roles in inventory management, logistical operations, or administrative documentation, ensuring accuracy and accountability in their respective areas.

When filling out the 3853-1 form, attention to detail is crucial. This form, used to document the measurement and calculation of tank contents, plays a vital role in maintaining accurate records. Here is a list of dos and don'ts to help guide you through the process:

• Do carefully read the instructions on the form before starting. Understanding what is required for each section can prevent mistakes.
• Do ensure that all measurements are accurate. Using innage tape and bob requires precision, so double-check readings to ensure they're correct.
• Do calculate the net volume of the product carefully, subtracting the bottom sediment and water (bob reading) from the total volume (innage reading).
• Do use the correct formula to adjust the net volume of the product for temperature, ensuring the calculation for net quantity at 60° F is accurate.
• Don't rush through filling out the form. Taking your time can help avoid errors that might require corrections later.
• Don't forget to include the sample number in the remarks section, as it links the measurements to specific samples for tracking purposes.
• Don't leave any fields blank. If a section does not apply, indicate this with a “N/A” to show that it was not overlooked.
• Don't sign the form until all the information has been reviewed. The signatures of both the operations officer and the gager confirm the accuracy of the form, so make sure everything is correct before signing.

Adhering to these guidelines will help ensure the form is filled out correctly and thoroughly, maintaining the integrity of the data and supporting the accurate management of tank inventories.

Understanding the DA Form 3853-1 can sometimes be challenging, leading to misconceptions about its use and purposes. Here, eight such misunderstandings are clarified to provide a better comprehension of the form's application and significance:

1. It's only used by the military: While the form is indeed for the use of this form, see FM 10-67-1, and the proponent agency is TRADOC, indicating a military application, its structured approach to inventory management can offer insights into best practices for civilian industries dealing with similar inventories.

2. It's outdated: Despite its creation date in May 1972, the DA Form 3853-1 remains a valuable tool for managing inventory, particularly in tracking the volume of fluids in tanks. The principles of inventory measurement it employs are timeless, even if the form itself has experienced updates.

3. Only concerns fuel: While the form explicitly mentions tanks and has a column for 'product and grade,' suggesting a focus on fluids like fuel, it can be adapted for use with any liquid inventory needing precise volume and temperature adjustments to calculate net quantities.

4. Complex to use: The form is highly structured, which might appear intimidating, but this structure is designed to simplify the process of recording and calculating inventory. Proper training can mitigate any perceived complexity.

5. Doesn't account for environmental factors: Actually, the DA Form 3853-1 includes steps to adjust measurements for temperature, a critical environmental factor, ensuring the net quantity of product is accurately reported.

6. Limited to manual calculations: While the form is designed for use with traditional methods like innage tape and bob, the data it collects can be easily incorporated into modern software programs for more efficient analysis and record-keeping.

7. It’s only about recording existing inventory: Beyond simply noting what's in a tank at a given time, the form facilitates ongoing inventory management by including fields for remarks and sampling numbers, aiding in quality control and future inventory predictions.

8. Redundant in the age of digital sensors: Despite the rise of digital measurement technologies, the DA Form 3853-1 provides a vital check against digital errors, ensuring accuracy through physical measurement techniques that can verify or question digital readings.

By dispelling these common misconceptions, it becomes clear that the DA Form 3853-1 is not only about measuring liquid inventory but also about ensuring accuracy, managing quality, and upholding the integrity of inventory records through meticulous documentation.

Understanding how to accurately complete and utilize the DA Form 3853-1, also known as the Innage Gage Sheet, is crucial for precise inventory and measurement of liquid products in storage tanks. Here are key takeaways to guide you through the process:

1. Determine the specific purpose: Recognize that this form is used primarily for calculating the volume of liquid in a storage tank using an innage tape and bob method.
2. Fill out basic tank information: Start by entering the unit location, tank number, date, and time to ensure clear identification and tracking.
3. API Gravity is essential: Noting the API Gravity is crucial as it affects the calculation of the net quantity of product, compensating for temperature variations.
4. Record opening and closing inventory: Accurately documenting these figures helps in tracking the storage levels and movements of the product over time.
5. Understand the calculations: Know that the procedure involves taking a tape reading (innage) and a bob reading for bottom sediment and water, then performing calculations to determine the net volume of product.
6. Adjust for temperature: The form requires the average temperature and a multiplier to correct the net volume to a standard temperature (60°F), critical for precise volume measurements.
7. Signature is mandatory: The form must be signed by both the operations officer and the gager, validating the data provided.
8. Nominal tank capacity: Knowing the nominal capacity of the tank allows for a comparison with the measured volume to identify discrepancies or potential errors in measurement.
9. Include important remarks: Any additional remarks, including sample numbers, can be crucial for later reference or verification purposes.
10. Keep records accurate and up-to-date: Ensure that all information is current and accurately reflects the conditions and inventory at the time of reporting. This helps in effective management and compliance with regulations.

By keeping these key points in mind, personnel tasked with filling out the DA Form 3853-1 can do so effectively, ensuring accurate inventory management and compliance with procedural requirements.